Office Coordinator

Construction Coordinator-New Construction

Are you ready to start "Building America"? At Lexicon, we're seeking a skilled C...

Location

United States , Calvert

Salary:

26.00 - 36.00 USD / Hour

Lexicon, Inc

Expiration Date

Until further notice

Requirements

Bachelor’s degree in engineering, Construction Management or related field of study is recommended. A minimum of 5 years of field experience can also be substituted for the degree
Must be familiar with AISC and OSHA requirements
Must be detail oriented
Must have excellent oral/written communication skills
Should be proficient in Microsoft Word, Excel, Project, Primavera, Procore and Viewpoint Spectrum

Job Responsibility

Responsible for coordinating engineering related items between suppliers (including third parties), subcontractors, and Engineer of Record
Assist with scheduling work coordination and tracking percentage completion of work
Oversight of document control management for tracking all drawings
Review of subcontractor change order requests and potential back charge items
Writing and assisting discipline managers with preparation of request for information documents (RFI)
Responsible for following all aspects of specifications
Assist project management in working with customers
The ability to work overtime and regular, punctual attendance is required

What we offer

Health, Dental, Vision, and Life Insurance
HSA with employer contributions
Life Insurance
Paid Holidays and Vacation
401k with company match
Lexicon University
$100/day per diem

Fulltime

Office Coordinator - Engineering Team

The Office Coordinator is responsible for managing office communications and fac...

Location

United States , Captiva

Salary:

20.00 - 25.00 USD / Hour

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma/GED
AND one (1) year of resort operations support experience
OR an equivalent combination of education, training, and experience
Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error

Job Responsibility

Managing office communications and facilitating key departmental tasks and procedures
Oversite of the key departmental administrative responsibilities
Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting
Prepare and submit invoices for all billable work performed by the engineering department
Assist with weekly pay roll reporting
Ordering stock parts and supplies to maintain established par levels
Sourcing custom and one-off parts
Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance
Scheduling of third-party contractors and effectively communicating scheduled work
Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors

What we offer

Low-cost Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 percent
Commuter and Company-paid Toll Programs
Employee Daily Meal Program

Fulltime

Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Construction Coordinator

Location

Romania , Constanta

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

2+ years in a similar role within an international environment
Strong organisational skills and attention to detail
Proficient in Office 365

Job Responsibility

Experience handling office administration and documentation
Strong coordination skills supporting project teams

Senior Project Coordinator - Construction Project Management Support

You'll be the reliable support foundation for JLL's construction project success...

Location

Costa Rica , Belen

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Architecture, Business Administration, or related field (Associate degree with relevant experience considered)
2-4 years of experience in construction support, project coordination, administrative assistance, or related support roles
Basic proficiency in project management tools (AdaptiveWork, Ingenious, Microsoft Project, Smartsheet) and construction management systems (Procore, PlanGrid)
Advanced Microsoft Office Suite skills for project documentation, reporting, and administrative support
Strong attention to detail for accurate documentation management and systematic administrative support with proven administrative skills
Clear communication abilities for coordination with construction teams and administrative support functions
Understanding of construction processes, project phases, construction terminology, and administrative procedures

Job Responsibility

Provide administrative support to Project Managers across construction project phases including documentation assistance, schedule organization, and milestone tracking
Maintain construction project documentation including permits, inspections, project files, drawings, and specifications in organized systems using SharePoint, Teams, and construction management platforms
Assist Project Managers with internal team coordination, meeting scheduling, communication support, and construction progress coordination activities
Help with construction budget tracking assistance and basic financial coordination activities throughout project lifecycles using tools like Certinia
Support construction project performance tracking, progress monitoring, quality documentation, and adherence to established procedures
Coordinate internal communication between Project Managers, construction teams, and support departments to facilitate smooth project workflows
Organize and maintain comprehensive construction project files ensuring accuracy, accessibility, and systematic administrative support

Fulltime

This role is perfect for someone who enjoys a fast-paced environment, thrives in...

Location

United States , Grimes

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in construction, field office administration, or a similar fast-paced industry is a strong plus, though not required
Excellent multitasking abilities with the capacity to shift between tasks while maintaining accuracy and attention to detail
Friendly, professional demeanor with strong interpersonal skills to support staff, vendors, and visitors

Job Responsibility

Serve as the first point of contact by answering phones, greeting visitors, directing vendors, and ensuring all guests receive a professional and friendly welcome
Manage daily mail flow, including sorting incoming mail, preparing outgoing packages, and coordinating with delivery services as needed
Support job file setup, ensuring project folders, permits, compliance documents, and vendor paperwork are accurate, complete, and well-organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Construction Coordinator

Coordinates between Veolia Water PA, customers, contractors, and regulatory auth...

Location

United States , Harrisburg

Salary:

Not provided

Veolia

Expiration Date

Until further notice

Requirements

High School Diploma/GED is required
Some College preferred
5 years of experience in construction of water distribution facilities
Strong Interpersonal and Oral Communication skills
Ability to read design drawings
Strong Excel, Google, and or data base computer skills
Strong Project Management Skills
Self directed/works with little supervision
Ability to manage multiple projects concurrently
Read, write, analyze, interpret, and reason

Job Responsibility

Coordinates between Veolia Water PA, customers, contractors, and regulatory authorities in the planning, design and construction of water distribution facilities
Ensures compliance with plans, specifications and schedule
Tracks project progression
Acts as a liaison between Engineering, T&D, and Field Service departments for project completion and strategic initiatives
Inspects new and replacement infrastructure projects
Assists in the review of design and layout of water distribution facilities
Prepares design material take offs
Assists in purchasing and receiving of materials
Performs issue and return of materials to/from inventory
Performs routine inventory count as necessary for Engineering assets

What we offer

paid time off policies
health, dental, vision, life insurance
savings accounts
tuition reimbursement
paid volunteering
employer sponsored 401(k) plan

Fulltime

Pre-Construction Coordinator

The Pre-Construction Coordinator will contribute to the planning, coordination, ...

Location

United Kingdom , Warrington

Salary:

25000.00 - 30000.00 GBP / Year

Hedera Hiring Ltd

Expiration Date

Until further notice

Requirements

2+ years of experience in construction coordination within utilities or infrastructure
Proficiency with project management software and Microsoft Office Suite
Excellent communication, organisational, and problem-solving skills
Knowledge of utility processes, including electricity, water, and gas network adoption

Job Responsibility

Utility Coordination: Act as the main point of contact for client queries
Project Planning: Support pre-construction schedules and track key milestones
Budgeting & Estimation: Collaborate with estimators and designers to ensure budget accuracy
Documentation Management: Maintain updated records of utility agreements and perform weekly audits
Stakeholder Communication: Engage with clients, networks, and internal teams during pre-construction
Problem Resolution: Address issues impacting project timelines with a 24-hour response window
Approval Coordination: Help acquire necessary design approvals
Team Collaboration: Ensure construction feasibility with the design and engineering teams
Reporting: Provide weekly updates to the Head of Pre-Construction

What we offer

Impactful Work: Contribute to essential infrastructure that benefits communities
Professional Growth: Opportunities for career advancement in a growing industry
Collaborative Environment: Work with motivated professionals dedicated to success
Competitive Benefits: Access to a competitive salary and benefits package

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Office Coordinator - Construction

Job Description

Job Responsibility

Requirements

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