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Office Coordinator - Construction

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South Seas

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Location:
United States , Captiva

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

20.00 - 25.00 USD / Hour
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Job Description:

The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities.

Job Responsibility:

  • Managing office communications and facilitating key departmental tasks and procedures
  • Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting
  • Prepare and submit invoices for all billable work performed by the engineering department
  • Assist with weekly pay roll reporting ensuring accurate and timely submissions
  • Ordering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses
  • Sourcing custom and one-off parts to reduce down time on guest units and equipment
  • Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance
  • Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments
  • Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status
  • Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled

Requirements:

  • High School Diploma/GED
  • AND one (1) year of resort operations support experience
  • OR an equivalent combination of education, training, and experience
  • Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error
What we offer:
  • Low-cost Medical, Dental, Vision Plans
  • Paid Life Insurance
  • Short- and Long-Term Disability
  • Paid Time Off & Holidays
  • 401(k) with 100% match up to 4 percent
  • Commuter and Company-paid Toll Programs
  • Employee Daily Meal Program

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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