Office Coordinator & Concierge Job at Office Angels (City of London)

Office Coordinator & Concierge

Are you passionate about client service and creating memorable experiences? Our ...

Location

United Kingdom , City of London

Salary:

35000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Educated to degree level or equivalent
A friendly, personable, professional, team player, with a passion for customer service
Previous experience within a similar role is desirable
Excellent organisational and communication skills
The ability to multitask effectively in a fast paced environment
A proactive attitude and willingness to go the extra mile

Job Responsibility

Warmly greet and assist members and guests upon arrival into the building and events
Provide exceptional customer service, dealing with any inquiries and resolving issues promptly
Manage bookings for events, meetings, and spaces within the hall
Collaborate with the events team to ensure seamless execution of all activities
Uphold security protocols and ensure the safety of guests and staff
Share knowledge about the organisation and its offerings to enhance member experience
Support the senior team with maintenance and facilities duties
Daily administrative and secretarial tasks, to support the wider team

What we offer

Be part of a modern organisation that values education and philanthropy
Based in the heart of the City, in a historical site, close to Bank tube station
Enjoy a supportive and collaborative work environment, working closely with a passionate and like-minded talented team
Opportunities for professional development and career growth
Competitive salary and benefits package

Fulltime

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...

Location

United States , Placerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in Answering Multi-Line Phone System
Experience in providing Concierge Services
Demonstrated ability in Customer Service
Adequate skills in Data Entry
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficiency in Microsoft Word
Ability to efficiently Organize Files

Job Responsibility

Manage front office tasks meticulously and efficiently
Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
Warmly welcome clients upon arrival and ensure their comfort during their visit
Schedule appointments carefully and manage attorney calendars effectively
Ensure meeting rooms are well-organized and prepared for client consultations
Handle incoming and outgoing mail swiftly and efficiently
Assist with light administrative duties as needed
Maintain cleanliness and detail-oriented appearance of common areas
Use Microsoft Word, Excel, and Outlook proficiently for various tasks

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a permanent employment opportunity for a Front Desk Coordinator ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficient in answering Multi-Line Phone System
Familiarity with Concierge Services
Excellent Customer Service skills
Experience with Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Ability to use Microsoft Outlook efficiently
Good command over Microsoft Word
Capable of organizing files systematically and efficiently

Job Responsibility

Act as the primary contact for all tenant-related inquiries
Maintain up-to-date records of vendor services
Manage and streamline office operations
Collaborate with team members to improve operational efficiency
Assist tenants with various requests related to building operations and services
Coordinate and communicate tenant requests and maintenance issues
Help in the process of requesting and tracking vendor services
Assist with scheduling tenant meetings or events
Prepare and distribute communications and memos to tenants and team members
Maintain and update property files and records in the company’s management system

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Office Coordinator

We are looking for an experienced Office Coordinator to support daily operations...

Location

United States , West Palm Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an office coordination, reception, or administrative support position
Strong verbal and written communication skills with the ability to interact effectively with employees, executives, clients, and visitors
Demonstrated ability to stay organized, manage competing priorities, and follow through on multiple tasks in a fast-paced setting
Working knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Experience coordinating calendars, travel arrangements, reservations, and general office logistics
Basic technical aptitude with the ability to assist with routine office equipment or technology issues
Sound judgment, a detail-oriented approach, and discretion when working with confidential or sensitive information
Prior experience in a finance, investment, private equity, or similarly detail-oriented corporate environment is preferred

Job Responsibility

Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure
Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures
Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly
Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace
Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services
Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully
Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events
Serve as backup support for executive assistance needs when primary coverage is unavailable
Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise
Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in using a Multi-Line Phone System
Experience in offering Concierge Services
Excellent Customer Service skills
Proficiency in Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Proficiency in Microsoft Outlook
Proficiency in Microsoft Word
Proven ability to Organize Files effectively

Job Responsibility

Managing the organization and presentation of the front desk area
Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
Daily collection and sorting of mail from the front of the HQ building
Sending outgoing mail, including certified mail and FedEx
Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
Maintaining office equipment and supplies
Decorating the lobby and breakroom for holidays and events as appropriate
Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
Managing the conference room calendar and aiding in resolving conflicts as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

We are seeking a detail-oriented Front Desk Coordinator to join our team in Silv...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in receptionist or front desk coordination roles
Strong customer service skills with the ability to handle inquiries and complaints in a courteous manner
Proficiency in managing multi-line phone systems and answering inbound calls
Excellent organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Detail-oriented approach with exceptional interpersonal communication skills
Competence in handling light administrative duties and office coordination tasks
Familiarity with concierge-style services and delivering a positive guest experience

Job Responsibility

Manage incoming calls effectively, including triaging inquiries and directing them to the appropriate individuals
Welcome visitors warmly and assist them by providing accurate information or connecting them with the correct department
Resolve conflicts efficiently to ensure a positive experience for all parties involved
Coordinate office tasks such as sorting and distributing mail, maintaining supplies, and handling administrative duties
Ensure the reception area is organized, presentable, and conducive to a welcoming environment
Provide support for office coordination activities, including scheduling and communication tasks
Utilize multi-line phone systems to handle incoming calls with efficiency
Maintain a proactive approach to multitasking and prioritizing responsibilities in a fast-paced environment
Deliver concierge-style services by anticipating and addressing the needs of guests and staff
Collaborate with team members to ensure smooth communication and workflow across the office

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-office ope...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, concierge, or office support role
Ability to manage a multi-line phone system and handle inbound calls efficiently and effectively
Strong interpersonal communication skills with a customer-focused approach to greeting and assisting visitors
Proven ability to stay organized, prioritize tasks, and maintain attention to detail in a busy office setting
Comfort supporting meeting logistics, hospitality arrangements, and general office coordination responsibilities
Detail-oriented demeanor and the ability to represent the office in a welcoming and dependable manner

Job Responsibility

Manage the front reception area by greeting guests, answering inquiries, and directing visitors in a courteous and timely manner
Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general questions clearly and effectively
Oversee day-to-day office coordination tasks to help maintain an orderly, functional, and welcoming environment
Support the upkeep of common areas and office facilities to ensure the physical workspace remains presentable and well organized
Arrange hospitality services for meetings, events, and hosted gatherings, including room readiness and guest-facing support
Assist grantees, community partners, and other visitors by providing clear guidance and a positive on-site experience
Monitor front desk activity throughout the day and address routine administrative needs that support smooth office operations

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations a...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a front desk, receptionist, concierge, or office coordination role
Demonstrated ability to manage visitor reception and provide detail-oriented in-person customer service
Experience handling inbound calls through a multi-line phone or switchboard system
Familiarity with conference room scheduling, room setup, and general meeting support
Background in sorting mail, coordinating deliveries, and distributing incoming correspondence accurately
Experience monitoring office supply inventory and placing orders to maintain stock levels
Strong organizational skills with the ability to manage multiple tasks and maintain neat shared work areas

Job Responsibility

Open the office each morning by preparing the reception area, readying common spaces, and confirming kitchen and beverage supplies are available for the day
Welcome visitors and clients with care, manage check-in procedures, and handle sensitive information with discretion
Receive, sort, and distribute mail, packages, and deliveries while maintaining accurate handling of confidential materials
Track office and kitchen inventory, place replenishment orders, verify incoming shipments, and distribute supplies to designated areas
Maintain conference rooms, copier stations, mail areas, and supply spaces so they remain orderly, stocked, and prepared for use
Coordinate meeting room calendars and ensure spaces are set up appropriately for internal meetings, trainings, and guest visits
Assist with office event and meeting logistics, including room preparation, materials organization, and post-meeting reset
Support new employee readiness by helping arrange workspaces and ensuring needed supplies are available before start dates
Partner with vendors and internal teams to help address routine maintenance requests and keep the office environment clean, functional, and welcoming

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Office Coordinator & Concierge

Office Angels

Location:
United Kingdom , City of London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 04, 2025

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Office Coordinator & Concierge

Office Angels

Location:United Kingdom , City of London

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:July 04, 2025

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Location:
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Category:
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Contract Type:
Not provided

Job Posted:
July 04, 2025