Office Coordinator & Concierge Job at Office Angels (City of London)

Office Coordinator & Concierge

Are you passionate about client service and creating memorable experiences? Our ...

Location

United Kingdom , City of London

Salary:

45000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Educated to degree level or equivalent
A friendly, personable, professional, team player, with a passion for customer service
MUST have previous high-end/luxury hospitality experience
Excellent organisational and communication skills
The ability to multitask effectively in a fast paced environment
A proactive attitude and willingness to go the extra mile

Job Responsibility

Warmly greet and assist members and guests upon arrival into the building and events
Provide exceptional customer service, dealing with any inquiries and resolving issues promptly
Manage bookings for events, meetings, and spaces within the hall
Collaborate with the events team to ensure seamless execution of all activities
Uphold security protocols and ensure the safety of guests and staff
Share knowledge about the organisation and its offerings to enhance member experience
Support the senior team with maintenance and facilities duties
Daily administrative and secretarial tasks, to support the wider team

What we offer

Be part of a modern organisation that values education and philanthropy
Based in the heart of the City, in a historical site, close to Bank tube station
Enjoy a supportive and collaborative work environment, working closely with a passionate and like-minded talented team
Opportunities for professional development and career growth
Competitive salary and benefits package

Fulltime

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...

Location

United States , Placerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in Answering Multi-Line Phone System
Experience in providing Concierge Services
Demonstrated ability in Customer Service
Adequate skills in Data Entry
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficiency in Microsoft Word
Ability to efficiently Organize Files

Job Responsibility

Manage front office tasks meticulously and efficiently
Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
Warmly welcome clients upon arrival and ensure their comfort during their visit
Schedule appointments carefully and manage attorney calendars effectively
Ensure meeting rooms are well-organized and prepared for client consultations
Handle incoming and outgoing mail swiftly and efficiently
Assist with light administrative duties as needed
Maintain cleanliness and detail-oriented appearance of common areas
Use Microsoft Word, Excel, and Outlook proficiently for various tasks

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a permanent employment opportunity for a Front Desk Coordinator ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficient in answering Multi-Line Phone System
Familiarity with Concierge Services
Excellent Customer Service skills
Experience with Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Ability to use Microsoft Outlook efficiently
Good command over Microsoft Word
Capable of organizing files systematically and efficiently

Job Responsibility

Act as the primary contact for all tenant-related inquiries
Maintain up-to-date records of vendor services
Manage and streamline office operations
Collaborate with team members to improve operational efficiency
Assist tenants with various requests related to building operations and services
Coordinate and communicate tenant requests and maintenance issues
Help in the process of requesting and tracking vendor services
Assist with scheduling tenant meetings or events
Prepare and distribute communications and memos to tenants and team members
Maintain and update property files and records in the company’s management system

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in using a Multi-Line Phone System
Experience in offering Concierge Services
Excellent Customer Service skills
Proficiency in Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Proficiency in Microsoft Outlook
Proficiency in Microsoft Word
Proven ability to Organize Files effectively

Job Responsibility

Managing the organization and presentation of the front desk area
Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required
Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information
Daily collection and sorting of mail from the front of the HQ building
Sending outgoing mail, including certified mail and FedEx
Overseeing inventory, ordering supplies, and stocking common areas and breakrooms
Maintaining office equipment and supplies
Decorating the lobby and breakroom for holidays and events as appropriate
Setting up, rotating, and cleaning conference rooms throughout the day for all meetings
Managing the conference room calendar and aiding in resolving conflicts as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

We are seeking a detail-oriented Front Desk Coordinator to join our team in Silv...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in receptionist or front desk coordination roles
Strong customer service skills with the ability to handle inquiries and complaints in a courteous manner
Proficiency in managing multi-line phone systems and answering inbound calls
Excellent organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Detail-oriented approach with exceptional interpersonal communication skills
Competence in handling light administrative duties and office coordination tasks
Familiarity with concierge-style services and delivering a positive guest experience

Job Responsibility

Manage incoming calls effectively, including triaging inquiries and directing them to the appropriate individuals
Welcome visitors warmly and assist them by providing accurate information or connecting them with the correct department
Resolve conflicts efficiently to ensure a positive experience for all parties involved
Coordinate office tasks such as sorting and distributing mail, maintaining supplies, and handling administrative duties
Ensure the reception area is organized, presentable, and conducive to a welcoming environment
Provide support for office coordination activities, including scheduling and communication tasks
Utilize multi-line phone systems to handle incoming calls with efficiency
Maintain a proactive approach to multitasking and prioritizing responsibilities in a fast-paced environment
Deliver concierge-style services by anticipating and addressing the needs of guests and staff
Collaborate with team members to ensure smooth communication and workflow across the office

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Guest Services Associate

A Guest Services Associate who will be responsible for assisting with the manage...

Location

United States , Charleston

Salary:

18.00 - 23.00 USD / Hour

AvantStay

Expiration Date

Until further notice

Requirements

2 years front office and/or reservations experience
Excellent organization and time management skills
Excellent listening and interpersonal skills
Strong attention to detail
The ability to work well as a team as well as individually at times
Strong tact and diplomacy
interacts with and works cooperatively with associates, property owners and guests
Ability to multi-task in a high paced environment
Ability to read, speak, write, and understand English
Must be adaptable and flexible to change

Job Responsibility

Coordinate guest relations, including but not limited to guest check in, concierge services, and reservation information
General upkeep of the office, including management of collateral, office supplies, owner arrival supplies, etc
Complete daily operations checklist
Monitor and respond to guest communication and occasional homeowner communication
Greeting and welcoming guests in the office
Coordinate with office staff regarding any maintenance
Key Management and Tracking
Coordinate daily operational needs with front office staff
Inventory Management
Home Inspections as needed

What we offer

Generous company-sponsored insurance (medical, dental, vision, life, etc.)
Flexible paid time off
Complimentary and discounted stays at AvantStay properties
Pre-tax retirement savings plans offered via Betterment
Paid parental leave
Fitness reimbursement
Cell phone reimbursement
Mileage reimbursement

Fulltime

Workplace Experience Coordinator

We are looking for an organized and detail-oriented Workplace Experience Coordin...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Proven experience in a customer service or concierge role within a corporate environment
Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook
Excellent organizational and time management skills to handle multiple tasks efficiently
Effective communication skills with the ability to interact professionally at all levels
Ability to manage calendars, schedule meetings, and coordinate events
Familiarity with expense reporting and office supply procurement processes

Job Responsibility

Serve as the primary point of contact for visitors, ensuring a detail-oriented and courteous front desk experience
Organize and schedule office meetings, including booking conference rooms and managing calendar invitations
Handle expense reporting and procurement of office supplies to maintain seamless operations
Assist in creating and distributing weekly digests and monthly newsletters to keep the office informed
Coordinate and manage on-site events, including setup, teardown, and supply delivery
Monitor and address janitorial or maintenance work orders as needed to uphold office cleanliness and functionality
Collaborate with vendors to ensure prompt delivery of services and goods for the workplace
Follow established security protocols, including issuing visitor passes and maintaining building safety
Provide solutions to inquiries or complaints from employees and guests in a detail-oriented and service-oriented manner
Support onboarding processes for new team members and ensure all necessary resources are in place

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Concierge

We are looking for an experienced Concierge to join our team on a contract basis...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years' experience of front office receptionist experience
Exceptional communication skills, both verbal and written
Excellent computer skills with previous experience using Google and Slack
Prior experience in customer service
Must be detail oriented and must have a strong work ethic
Strong organizational abilities with a proactive mindset
Experience with event coordination and planning
Friendly and approachable personality that fosters positive interactions

Job Responsibility

Greet and assist visitors to create a welcoming and detail-oriented atmosphere
Coordinate with the site lead to plan and execute workplace events
Maintain a detail-oriented demeanor when interacting with guests and colleagues
Actively contribute to creating a team-oriented and friendly work environment
Anticipate needs and proactively address any issues or concerns
Collaborate with colleagues to ensure smooth daily operations
Demonstrate strong organizational skills to plan and prioritize tasks effectively
Provide concierge services that enhance the overall experience for guests and employees

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Coordinator & Concierge

Office Angels

Location:
United Kingdom , City of London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
June 20, 2025

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