Office Coordinator and HR Assistant Job at Office Angels (London)

Office Coordinator and HR Assistant

Are you a dynamic individual with a passion for organization and a flair for HR?...

Location

United Kingdom , London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an office or administrative role, ideally with some HR exposure
Exceptional organizational skills and the ability to manage multiple tasks
Strong communication skills, both written and verbal
A proactive, positive attitude and a willingness to roll up your sleeves and help where needed
A love for dogs

Job Responsibility

Greet visitors with our signature warm welcome as the first point of contact
Manage relationships with service providers to keep our office running efficiently
Handle office Health & Safety, including fire drills and safety checks
Maintain stock control of office supplies
Support large meetings and events, ensuring everything is in place
Maintain and track training attendance, coordinating sessions as needed
Assist with HR documentation and ensure employee records are up to date
Provide support for company inductions and people-related events
Collaborate on HR initiatives that foster a positive workplace culture

What we offer

Pet-friendly office

Fulltime

Hr and office coordinator

Crowley Webb is looking for a full-time human resources and office coordinator t...

Location

United States , Buffalo

Salary:

40950.00 - 55000.00 USD / Year

Crowley Webb

Expiration Date

Until further notice

Requirements

Bachelor’s degree in human resources or business administration, or comparable work experience in a relevant field
At least two years of direct experience in human resources required
Proven success handling confidential and sensitive information
Knowledge of (or willingness to learn about) data protection (e.g., ISO 27001, GDPR) and maintaining confidentiality
Strong computer skills, including expertise in Microsoft Suite and Google Drive
Detail-oriented and comfortable working in a collaborative environment
Ability to prioritize workload and effectively manage timelines and deadlines
Be primarily physically present in the office during core business hours
Lift and move office supplies, packages, and event materials weighing up to 25 lb.
Conduct frequent movement throughout the office

Job Responsibility

Coordinate logistics for new hires (onboarding) and assist with processing exit paperwork (offboarding)
Schedule interviews, post job openings to boards, and correspond with candidates to ensure a positive candidate experience
Act as a liaison for basic employee inquiries and assist with data entry, report requests, and invoice reconciliation
Lead the execution of all agency-wide training for both new hires and internal teams
Contribute to keeping the employee handbook up to date by flagging outdated sections and formatting new policy drafts
Maintain digital and physical employee files, ensuring all documents (I-9s, contracts, performance reviews, updated policy acknowledgments, etc.) are up to date and compliant
Draft internal communications to help explain policy changes to the team in a clear, friendly way
Greet clients/visitors and manage incoming mail, packages, and deliveries
Monitor and restock office and kitchen supplies and coordinate recurring vendor deliveries
Assist in planning agency-wide events, outings, and employee milestone celebrations, as requested

What we offer

Competitive salary
Comprehensive benefits package (health, dental, vision, 401k, etc.)
Supportive and collaborative team environment
Ongoing training and professional development opportunities

Fulltime

New

Executive Assistant and HR Division Office Manager

Location

United States , Gonzaga Main Campus

Salary:

28.39 - 35.48 USD / Hour

Gonzaga University

Expiration Date

June 30, 2026

Requirements

Bachelor's Degree or Equivalent Experience
5 years of experience
Ability to provide high-level executive support across a broad portfolio, manage competing priorities, and exercise sound judgment in a fast-paced environment
Ability to coordinate complex calendars, meetings, travel arrangements, and events while ensuring efficient use of executive time
Strong verbal and written communication skills with the ability to interact professionally and diplomatically with diverse stakeholders
Ability to accurately capture meeting notes and prepare summaries
demonstrated typing proficiency of 60+ words per minute with a high degree of accuracy preferred
Ability to organize, prioritize, and manage multiple projects, events, and special assignments while meeting deadlines
Ability to handle sensitive and confidential information with professionalism, integrity, and sound judgment
Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), task management tools, and electronic recordkeeping systems, with exceptional attention to detail and organization

Job Responsibility

Proactively provides executive-level support to the Vice President, Human Resources by managing messages, meetings, event requests, tasks, and issues
Additionally provides high-level support to individuals and groups for the Vice President, Human Resources
Provides regular updates to the Vice President, Human Resources using multiple spreadsheets, meetings, and task management
Ensures the Vice President, Human Resources is sufficiently prepared and briefed for all travel, daily appointments, meetings, and events
Prepares, reviews, submits, and tracks Concur expense reports and related reimbursement documentation for the Vice President, Human Resources and designated department leaders, ensuring accuracy, compliance with University policies, and timely processing
Promotes a positive image of the University by greeting and receiving visitors to the Vice President's Human Resources office
Provides guidance and refers inquiries or problems to the appropriate office or person
this includes resolving problems and following up to determine the inquirer's satisfaction with the response
Assists with logistics as requested
Assists with correspondence and dissemination of internal and external communication

What we offer

comprehensive total rewards package

Fulltime

Hr Assistant & Front Office Coordinator

Join Our Mission: HR Assistant & Front Office Coordinator. About the Role: Are y...

Location

United States , Mesa

Salary:

22.00 - 24.00 USD / Hour

Endeavor Home Care Group, LLC

Expiration Date

Until further notice

Requirements

Minimum 1–2 years of administrative assistant, front desk coordinator, or HR assistant experience
Experience in Healthcare, Home Care, or HCBS/DDD environments is highly preferred
Exceptional organizational skills with a proven ability to manage data accurately across multiple digital platforms (HRIS, Google Workspace)
A dependable, highly detail-oriented professional who naturally handles sensitive personal information with strict confidentiality

Job Responsibility

Champion a high-energy, service-driven environment as the welcoming face of our headquarters
Orchestrate the physical lobby experience, ensuring office supplies and marketing materials are perfectly stocked
Energize company culture by coordinating events and preparing orientation materials for our new hires
Mastermind physical and digital employee file workflows, ensuring flawless onboarding via HRIS system
Process employment verifications and sensitive legal documents with absolute precision and confidentiality
Maintain meticulous internal tracking sheets and log office expenses using the expense management system
Maintain accurate records of employee birthdays and work anniversaries
coordinate and execute timely recognition initiatives to foster a positive workplace culture
Serve as a versatile team player by supporting the HR Manager and Talent Acquisition and Recruitment Specialist (TARS) with special initiatives, events, and dynamic daily tasks to promote a collaborative and efficient office environment
Audit safety and compliance metrics, including background checks and fingerprint clearance, to ensure 100% readiness

Fulltime

Office & HR Coordinator

We are looking for an organized Office & HR Coordinator to support daily adminis...

Location

United States , Eugene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, administrative support, or HR support within a business environment
Working knowledge of accounts payable, accounts receivable, invoice processing, and check handling procedures
Familiarity with QuickBooks Online for day-to-day accounting or bookkeeping tasks
Experience using HRIS platforms such as Paylocity to manage employee information and payroll-related updates
Strong attention to detail with the ability to handle multiple responsibilities accurately and consistently
Comfortable providing front-desk or reception coverage as part of a broader office support role
Ability to work on-site Monday through Friday during standard business hours, with some flexibility as needed

Job Responsibility

Coordinate day-to-day office operations, ensuring supplies, schedules, and general administrative tasks are handled efficiently in the office
Support HR administration by maintaining employee records, assisting with onboarding activities, and helping ensure compliance with internal policies and employment requirements
Process accounts payable and accounts receivable transactions with accuracy, including invoice entry, payment tracking, and related documentation
Use QuickBooks Online and other business systems to manage financial records and support routine accounting activities
Assist with bi-monthly payroll processing and employee data updates through Paylocity or similar HRIS platforms
Provide receptionist support when needed by greeting visitors, answering incoming communications, and directing inquiries appropriately
Help organize employee engagement efforts and coordinate office events that contribute to a positive workplace experience
Maintain organized records and workflows while identifying administrative details that require follow-up or resolution

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office & HR Assistant

Office & HR Assistant role supporting daily office operations and key HR initiat...

Location

United Kingdom , London

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Friendly and approachable with excellent communication skills
Strong organisational skills and ability to multitask
Proficiency in Microsoft Office Suite
Proactive attitude and eagerness to learn
Previous experience in an administrative or HR role is beneficial but not essential

Job Responsibility

Manage daily office operations including scheduling, answering calls, and welcoming visitors
Coordinate meetings, prepare agendas, and take minutes
Support recruitment by posting job ads, screening CVs, and scheduling interviews
Assist with onboarding to ensure new hires feel welcomed and prepared
Maintain and organise employee records and databases
Assist with payroll and benefits administration
Work closely with various departments to foster a positive work environment
Help organise team-building events and activities

What we offer

Competitive salary and benefits package
Ongoing training and professional development
Fun and engaging workplace culture
Supportive and inclusive team environment

Fulltime

Office & HR Assistant

Join Our Team as an Office & HR Assistant! We are a privately-owned publishing c...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and administrative skills with the ability to prioritise multiple tasks
Excellent attention to detail and accuracy when handling documentation
A professional and approachable manner, capable of managing confidential information discreetly
Proficient in Microsoft Office and eager to learn internal systems (e.g., BrightHR, Biblio, Egnyte)
Proactive and self-motivated
Flexible and adaptable
Strong interpersonal skills to effectively communicate with staff at all levels and external partners
Discreet, trustworthy, and always professional in your conduct

Job Responsibility

Be the friendly face at reception, welcoming visitors and managing calls
Oversee office facilities, ensuring a safe and well-maintained environment
Coordinate with suppliers and contractors for IT, cleaning, maintenance, and more
Organise staff events and manage internal communications
Maintain organised office systems and shared resources for easy access
Provide general administrative support to directors and teams as needed
Maintain accurate and confidential employee records in compliance with GDPR
Prepare contracts, offer letters, and other essential HR documentation
Assist with onboarding by collecting right-to-work documents and preparing induction packs
Support the Finance & HR Director in updating company policies and the Employee Handbook

Fulltime

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

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Office Coordinator and HR Assistant

Job Description

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