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Office Coordinator and Executive Assistant

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Randstad

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Location:
Canada , Toronto

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

38.02 - 40.95 CAD / Hour
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Job Description:

This is a pivotal role designed to enhance our operational efficiency and employee experience. You will serve as the primary brand ambassador for our clients and visitors while providing sophisticated, confidential administrative partnership to our senior leadership team. Based in the heart of the city at 250 Yonge Street, this role offers the perfect blend of high-level responsibility and a vibrant, transit-accessible work-life.

Job Responsibility:

  • Manage complex schedules, coordinate high-priority meetings, and orchestrate domestic/international travel arrangements
  • Act as the key point of contact between executives and internal/external stakeholders, ensuring smooth and professional communication
  • Prepare and edit high-level correspondence, reports, and presentations with total accuracy
  • Handle sensitive information and special projects with absolute discretion and integrity
  • Oversee daily front-of-house operations, vendor coordination, and visitor management to ensure a premium experience
  • Proactively manage office supply inventory, meeting logistics, and physical/electronic filing systems
  • Continuously look for ways to enhance operational efficiency and the overall 'Employee Experience' at the Toronto office
  • Monitor deadlines for ongoing projects and ensure stakeholders are aligned on deliverables
  • Process expense reports and invoices accurately
  • assist with budget tracking and monthly reconciliation

Requirements:

  • 3–5 years of administrative experience, with a strong preference for candidates who have supported senior leadership
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams
  • Exceptional organizational ability
  • High attention to detail
  • A 'hospitality-first' mindset for visitor and client interaction
  • Ability to be onsite daily at our 250 Yonge St. location
What we offer:
  • Dynamic Daily Variety: A fast-paced role where responsibilities shift between hospitality, project coordination, and financial administration
  • Modern Workspace: Opportunity to manage a professional, high-readiness environment designed for executive and client engagement
  • Hybrid Skill Development: Master a dual-discipline skill set involving both Executive Support and Workplace Operations
  • Strategic Ownership: Lead the centralization of office operations and play a key role in shaping 'Client Readiness' and office culture

Additional Information:

Job Posted:
January 04, 2026

Expiration:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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