Office Coordinator Administrator

• Manage front office operations, including phones, mail, office supplies, and vendor coordination
• Maintain organized digital and physical filing systems
• Support leadership with scheduling, meeting coordination, and general administrative tasks
• Assist with internal communications and office-wide initiatives
• Provide administrative support to the sales team, including order processing, documentation, and CRM updates
• Prepare sales materials, presentations, proposals, and internal reports
• Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution
• Track sales requests and ensure deadlines are met
• Manage the company’s sample inventory, including tracking, replenishment, and organization
• Coordinate sample requests, shipments, returns, and documentation
• Maintain accurate records of sample usage and availability
• Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials
• Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience
• Serve as a point of contact for new employees during their first weeks

• 2+ years of experience in office coordination, administrative support, or sales support roles
• Strong organizational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to manage multiple priorities and work independently
• Professional, service-oriented mindset with a team-first attitude

CRM experience a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training