Office Coordinator / Administrative Assistant Job at Randstad (Kirkland)

Office Administrative Assistant

We’re looking for a highly organized and proactive Office Administrative Assista...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong written and verbal communication skills
Excellent organizational skills and the ability to multitask effectively
Proficient in Microsoft Outlook and the full Microsoft Office Suite
Approachable, professional attitude with a proactive and self-motivated mindset

Job Responsibility

Answer and direct incoming calls, providing helpful assistance to callers
Welcome and assist visitors, delivering a positive and professional first impression
Sort and distribute incoming mail
prepare and coordinate outgoing mail and packages
Manage inventory and restock office and kitchen supplies as needed
Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready
Offer general administrative support to various teams, including executive and administrative staff
Maintain and coordinate shared calendars and scheduling using Microsoft Outlook
Perform routine office tasks to support overall daily operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Coordinator/ Legal Assistant

Are you a highly organised and motivated individual looking to make a real diffe...

Location

United Kingdom , Brighton

Salary:

25000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an office administration role, preferably within a legal or professional services environment
Strong organisational skills with a keen eye for detail
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
A positive attitude and the ability to work well under pressure

Job Responsibility

Provide comprehensive administrative support to our legal team, including scheduling meetings, managing calendars, and handling correspondence
Oversee daily office operations, ensuring a welcoming and efficient environment for both staff and clients
Be the friendly face of our office by greeting clients and visitors with a warm welcome, and assisting them as needed
Organise and maintain files, documents, and legal records, ensuring everything is easily accessible and up to date
Manage office supplies and inventory, ensuring that we are always well-equipped to serve our clients effectively
Assist in organising office events and team-building activities that foster a positive work culture

Fulltime

Office Administrator Assistant

Join our clients dynamic team as an Office Administrator Assistant in a vibrant ...

Location

United Kingdom , London

Salary:

23000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Positive attitude and willingness to learn and grow
Excellent organisational skills and ability to multitask
Strong written and verbal communication skills
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
Previous experience in an administrative role is a plus but not required

Job Responsibility

Administrative Support: Assist with day-to-day operations, including scheduling meetings, managing calendars, and handling correspondence
Office Management: Maintain tidy and organised office space, ordering supplies, managing inventory, and supporting logistical needs
Communication Hub: Serve as first point of contact for visitors, clients, and team members
Event Coordination: Help organise team events, meetings, and workshops
Data Entry and Reporting: Assist in maintaining databases, preparing reports, and managing documents

What we offer

Innovative Environment: Be part of forward-thinking company that values creativity and new ideas
Growth Opportunities: Nurturing talent and prioritizing employee growth
Team Culture: Fun and collaborative work environment where everyone's contributions are valued
Flexible Work Arrangements: Flexible hours to accommodate work-life balance

Fulltime

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Hospice Administrative Office Coordinator

The Administrative Office Coordinator for Hospice is responsible for providing t...

Location

United States , Mobile

Salary:

14.00 - 22.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Job Responsibility

Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Distribute mail to appropriate staff member or department, including company communication being mailed to employees
Process invoices according to branch location guidelines
Monitor office supplies and submit orders as needed
Scanning and/or filing of documentation and records
Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements
Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image
Oversite of postage machine and other office equipment for use and acceptable working condition
Perform special projects as needed

What we offer

401(k) with company match
Health, dental, vision, life, and pet insurance
Mileage reimbursement and cell phone allowance
Generous PTO, sick time, and paid holidays
Inclusion Day to celebrate what matters to you
Float Day for extra flexibility and balance
Up to 8 Hours of Paid Volunteer time yearly
No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance
Robust DEI company program because Inclusion is an Aveanna Core Value
Tuition discounts and reimbursement

Fulltime

Office Assistant

We are looking for a reliable and detail-oriented Office Assistant to join our t...

Location

United States , Boulder

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or office assistant roles
Proficiency in Microsoft Office Suite and other basic software tools
Strong organizational skills and attention to detail
Ability to troubleshoot minor technical and facility-related issues
Effective communication skills, both written and verbal
Familiarity with submitting expense reports and managing invoices
Capable of handling multiple tasks and prioritizing responsibilities
Reliable and able to work independently in a small office environment

Job Responsibility

Manage office supplies and inventory, including purchasing necessary items using company credit cards
Approve cleaning invoices and monitor materials, coordinating with cleaners to ensure the office is well-stocked
Perform clerical tasks such as scanning documents, answering inbound calls, and handling email correspondence
Submit expense reports and ensure proper documentation of office expenditures
Access and manage the server room, including restarting equipment when required
Perform basic troubleshooting tasks, such as resetting breakers or addressing minor facility-related issues
Distribute incoming mail and ensure timely delivery of outgoing correspondence
Assist with administrative duties, including organizing files and maintaining records
Support building security by monitoring and addressing any related concerns
Train and utilize Airbase for expense management and approvals

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative or office assistant role
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to multitask and manage priorities effectively
Excellent verbal and written communication skills
Ability to work independently and collaboratively in a team environment
Experience with event coordination and vendor management is preferred
Flexible and adaptable to changing office needs and schedules
Comfortable working onsite in a well-structured office setting.

Job Responsibility

Manage office operations, including ordering supplies and maintaining an organized workspace
Provide administrative support to other team members, including HR and other departments as needed
Coordinate vendor relationships to ensure smooth office operations and timely deliveries
Assist in planning and executing office events and meetings
Support the team with tasks related to an office relocation, ensuring a seamless transition
Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager
Answer and direct inbound calls professionally and efficiently
Perform data entry and maintain accurate records to support administrative processes
Uphold a business-casual office environment and contribute to a positive workplace culture.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Office Assistant

We're seeking an enthusiastic and detail-oriented Office Assistant to join our n...

Location

United Kingdom , City of London

Salary:

16.00 - 16.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in office coordination or a similar administrative role
Excellent organisational and multitasking skills
Strong interpersonal and communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
A proactive attitude with attention to detail and problem-solving skills
Knowledge of health and safety regulations, along with first aid certification and fire warden training

Job Responsibility

Assist various departments with scheduling meetings, managing calendars, and handling correspondence
Keep our office well-stocked and operational by managing supplies and maintenance
Welcome visitors, answer phone calls, and handle inquiries with professionalism and friendliness
Help plan and organise exciting company events, meetings, and conferences
Maintain and organise essential office files, records, and documentation
Ensure we adhere to health and safety regulations and conduct regular safety checks
Serve as the designated first aid responder and oversee fire safety protocols

What we offer

Flexible working hours to suit you (21 hour contract)
Hardworking, professional environment with a supportive team
Opportunity to gain experience with a leading name in the non for profit sector
Weekly pay and holiday accrual as an office angels temp
Office Angels Boost Benefits - including shopping discounts, well being support, and more

Parttime

Office Coordinator / Administrative Assistant

Randstad

Location:
Canada , Kirkland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 05, 2026

Expiration:
May 25, 2026

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Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:April 05, 2026

Expiration:May 25, 2026

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Location:
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Contract Type:
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Job Posted:
April 05, 2026

Expiration:
May 25, 2026