Office Coordinator – Dispatch & Invoicing Job at Robert Half (San Jose)

Service Dispatcher

Location

United States , Spokane

Salary:

22.00 - 31.00 USD / Hour

Apollo Mechanical Contractors

Expiration Date

Until further notice

Requirements

Communicate clearly with department managers, employees, and company customers
Advanced customer service skills
Effective leader with superb communications skills
Ability to multi-task in faced-paced environment
Organized and detail oriented
Knowledge of industry is recommended
Computer skills- Proficient in Microsoft Office
High school diploma or general education degree (GED)
Minimum of two years related experience and/or training in customer service, dispatching, or project management or equivalent combination of education and experience

Job Responsibility

Maintain the service technician’s daily schedules and dispatch the technicians as service calls are completed
Schedule return trips with customers when parts are in
Maintain the on-call schedule for service technicians
Maintain customer database with current information
Keep customers appraised as to company schedule and requested lead-times
Provide accounting with maintenance contract billing information
Prepare service invoices and timecards for processing
Take incoming customer calls
Create, schedule, and coordinate service orders as calls are received
Respond to all messages left overnight

What we offer

Medical, Dental, and Vision
401K with Company Match
STD, LTD, Voluntary Life benefits
Paid Time off

Fulltime

Dispatcher

The incumbent of this position is responsible for coordinating and sorting deliv...

Location

Canada , Montreal

Salary:

55000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

February 09, 2026

Requirements

High school diploma required
Proven previous experience in a similar job
Good knowledge of the MS Office suite (Excel, PowerPoint, etc.)
Sense of initiative, organization, and priorities
Autonomous (Self-starter/Independent)
Ability to work in a team
French spoken and written

Job Responsibility

Ensure the daily receipt of delivery invoices from the sales department and begin separating the routes for the following day
Prepare all transportation
Verify the availability of labor and the fleet
Finalize the distribution/dispatch for the following day
Prepare truck loading plans for the warehouse
Enter route data into the computer for order output by truck
Prepare driver route sheets in Excel
Communicate route sheets and undelivered products to the various sales departments
Follow up on customer complaints in collaboration with the production department
Execute the dispatching of routes by truck

What we offer

Permanent position, within a dynamic team
Schedules from Monday to Friday
Company insurance plan
3 vacation weeks
Discounts on branded products
Opportunities for advancement

Fulltime

Benefits Administrator

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Phoenix, AZ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Tenant Relations: Provide excellent customer service to tenants
Yardi Management: Utilize Yardi software for property management tasks
Maintenance Coordination: Coordinate maintenance requests
Financial Administration: Perform light accounts payable (AP) and accounts receivable (AR) tasks
Office Management: Manage the front office
Communication: Communicate effectively with tenants, vendors, and colleagues

Job Responsibility

Tenant Relations: Provide excellent customer service to tenants, addressing their inquiries and concerns promptly and professionally
Yardi Management: Utilize Yardi software for property management tasks, including data entry, reporting, and tracking tenant information
Maintenance Coordination: Coordinate maintenance requests, dispatching vendors and following up to ensure timely completion
Financial Administration: Perform light accounts payable (AP) and accounts receivable (AR) tasks, including processing invoices, posting rent, collecting rent, and preparing bank deposits
Office Management: Manage the front office, answering phones, greeting visitors, and handling incoming and outgoing mail
Communication: Communicate effectively with tenants, vendors, and colleagues, both verbally and in writing

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Logistics Traineeship - International Freight Forwarding

Have you recently graduated and looking for a stable long-term career in Interna...

Location

Australia , Brisbane

Salary:

Not provided

Seabridge Logistics Group

Expiration Date

Until further notice

Requirements

Strong relationship building experience with excellent communication skills
A positive and proactive "can-do" attitude
Attention to detail, with sound analytical and problem-solving skills

Job Responsibility

Job registrations (data entry)
Coordinate the movement of import shipments while working closely with overseas partners, service providers and internal departments
Provide customers with regularly updated status of inbound shipments and deliveries
Tracking of shipments
Job costing and invoicing
Warehouse receivals and dispatch
General office duties

What we offer

Stable, long-term career opportunity
International Logistics Traineeship
Forward-thinking, fast-paced company

New

Inventory Clerk

We are looking for an organized and detail-oriented Inventory Clerk to join our ...

Location

United States , Hobbs, New Mexico

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in inventory management or logistics
Proficiency in Microsoft Excel, including advanced formulas
Ability to multitask effectively in a fast-paced work environment
Strong organizational skills and attention to detail
Excellent communication skills to interact with customers and team members
Reliable attendance and commitment to work schedule

Job Responsibility

Manage inbound and outbound truck logistics, ensuring smooth operations and accurate documentation
Maintain and update customer inventory records with precision
Perform inventory tracking and assist with annual physical inventory processes
Utilize Microsoft Excel to create and manage inventory reports and formulas
Coordinate with customers regarding shipments, invoices, and contracts
Support dispatching and logistics operations to optimize supply chain processes
Handle multiple tasks simultaneously while maintaining organization and focus
Collaborate with team members to improve inventory management practices
Ensure timely and accurate communication with customers regarding inventory needs
Assist in general office duties related to inventory and logistics

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Warehouse and Logistics Coordinator

Are you ready to embark on an exciting journey with a leading company that bring...

Location

United Kingdom , Dartford

Salary:

12.50 - 13.30 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

1+ year in operations environment
Ability to work under pressure and meet deadlines
Strong attention to detail, planning, and multitasking
Proficient in Microsoft Office (Excel)
Excellent interpersonal, written, and verbal skills

Job Responsibility

Ensure health & safety compliance
Book transport and collate paperwork
Manage collections, arrivals, trays, pallets, and waste
Check transport invoices vs dispatches
Track consumables inventory
Oversee goods-in checks and yard space planning
Perform ad-hoc duties and communicate clearly with team

What we offer

Weekly Pay
Up to 28 days annual leave
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile devices
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Customer Support Administrator

This is an exciting opportunity for a motivated and organised individual with a ...

Location

United Kingdom , London

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Confident communicator with a polite and professional phone manner
Assertive and proactive when coordinating with engineers and suppliers
Highly organised with the ability to multitask
Strong working knowledge of Outlook, Word, and Excel
Experience in a customer service or administrative role
Willingness to learn internal systems (full training provided)

Job Responsibility

Answer customer service calls and carry out initial diagnostics/problem-solving
Provide regular updates and build positive relationships with customers
Coordinate repair services and dispatch field engineers when needed
Track service and repair progress through to resolution
Administer and schedule UK installation projects
Prepare service and spare part quotations and customer invoices
Monitor weekly performance metrics and produce service reports
Support general office admin, such as ordering supplies and liaising with printers

What we offer

Private healthcare and pension after 3 months
Lunch provided daily
Early finish Fridays if the week's work is completed
Friendly, supportive team and excellent location

Fulltime

Customer Service Executive

We're looking for a Customer Service Executive to play a pivotal role in support...

Location

United Kingdom , Northampton

Salary:

25000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a customer service role
Familiarity with finance and management software SAGE 200 desirable but not essential
Excellent communication skills, both written and verbal
Confident liaising across all levels of the organisation
Strong organisational skills and ability to multitask
High attention to detail
Proficient in PC usage and general office software

Job Responsibility

Process orders from B2B and B2C customers with accuracy and efficiency
Generate and dispatch invoices for B2B clients
Handle returns and refunds across both customer segments
Liaise with internal teams, including Accounts, to support credit control and new account setup
Respond to customer queries via phone, email, and website
Create and maintain reports for the Sales Team
Coordinate event order logistics with internal teams and our 3PL to ensure timely delivery of samples
Perform general office duties such as filing and administrative support
Provide cover for colleagues during absences and assist with staff training when required
Maintain regular communication with our outsourced warehouse regarding order status, packing, and other logistics

Fulltime

Office Coordinator – Dispatch & Invoicing

Robert Half

Location:
United States , San Jose

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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