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Office Clerk

https://www.randstad.com Logo

Randstad

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Location:
Canada , Pointe-Claire

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

55000.00 - 65000.00 CAD / Year
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Job Description:

We are seeking a detail-oriented and highly organized professional to join our team. This role is the backbone of our daily operations, ensuring that our documentation is precise, our communication is seamless, and our financial workflows are handled with accuracy. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and takes pride in maintaining a professional office atmosphere.

Job Responsibility:

  • Document Management: Maintain, organize, and update physical and electronic filing systems to ensure all records are current and easily accessible
  • Office Logistics: Monitor and order office supplies, manage inventory, and ensure the workspace remains organized and efficient
  • Correspondence: Manage incoming and outgoing mail
  • prepare, format, and proofread routine memos, reports, and professional documents
  • Equipment Operation: Oversee the use of standard office machinery, including scanners, photocopiers, and fax machines
  • Data Accuracy: Input and update information across company databases and management systems with high attention to detail
  • Spreadsheet Management: Utilize Microsoft Excel to track data, perform basic analysis, and compile consolidated reports
  • Schedule Monitoring: Maintain rigorous records of deadlines for various accounts, documents, and internal schedules
  • Reception: Act as the first point of contact by answering phones, greeting visitors, and directing inquiries to the appropriate departments
  • Scheduling: Manage complex calendars, coordinate appointments, and assist in the planning of meetings and company events
  • Information Flow: Disseminate general information to clients and the public via phone, email, or in-person service counters
  • Transaction Oversight: Review and certify timesheets, packing slips, and invoices to ensure compliance with company guidelines
  • Bookkeeping Support: Assist with basic financial tasks, including recording expenses, processing accounts payable (AP), and generating customer invoices (AR)
  • Document Issuance: Prepare and issue official documents such as permits, receipts, and work charts as required

Requirements:

  • Strong command of the Microsoft Office Suite (Word, Excel, Outlook)
  • Bilingual (English and French) (written and spoken)
  • Organizational Mastery: Proven ability to manage multiple priorities and meet strict deadlines
  • Communication: Excellent verbal and written communication skills with a focus on professional etiquette
  • Accuracy: for detail, particularly regarding data entry and financial documentation
  • Experience: Previous experience in an administrative or clerical role is preferred
What we offer:
  • Monday-Friday 8:00AM-4:30PM or 8:30AM-5PM
  • Benefits (Medical, Dental)
  • Competitive Salary 55,000$-65,000$ (based on experience)
  • Performance Bonus
  • 2-3 weeks vacation (based on experience)
  • Work for a leader in the industry
  • Work for a growing organization

Additional Information:

Job Posted:
May 18, 2026

Expiration:
July 02, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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