Office Associate Job at Beacon Hill (Boston)

Office Associate

Our client, a global investment management firm based in Boston, MA, is seeking ...

Location

United States , Boston

Salary:

26.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Experience supporting office operations or administrative functions in a professional environment
Bachelor's degree preferred, or equivalent professional experience
Strong communication skills with a professional, low‑drama approach
Willingness to pitch in on a wide range of tasks, from routine office upkeep to special projects
Ability to thrive in a small‑office environment supporting a busy portfolio manager
Flexible, proactive, and team‑oriented mindset

Job Responsibility

Support daily office operations to ensure a smooth, organized, and welcoming workplace
Manage office supplies, shared spaces, mail, deliveries, and office equipment
Coordinate daily lunches and catering as needed
Serve as a point of contact for general office needs and questions
Liaise with building management and assist with coordination of building services, IT support, and external vendors
Track and help resolve maintenance issues, service requests, and office access (keys, badges, etc.)
Greet visitors and serve as the first point of contact for incoming calls and office inquiries
Maintain physical and digital office records, postings, and required notices
Provide administrative support related to office expenses, expense reporting, scheduling, and coordination
Support ad hoc projects and initiatives as business needs arise

Fulltime

Office Associate

Heritage Cooperative is always looking for friendly, outgoing, customer-service ...

Location

United States , Waterford

Salary:

Not provided

Heritage Cooperative

Expiration Date

Until further notice

Requirements

Willingness to work extended hours and weekends when needed
Willingness to work various weather elements including cold, heat, wind, rain, etc
Ability to frequently stand and/or walk for extended periods of time
Ability to frequently sit for extended periods of time
Ability to frequently lift and/or carry heavy objects no more than 50 pounds
Excellent Communication Skills
High degree of accuracy and attention to detail
Outstanding Organizational and Time-Management Skills
Proficiency utilizing Microsoft Office

Job Responsibility

Serve as a positive representation of Heritage Cooperative’s Core Values
Provide Superior Customer Service
Highest Standards of Integrity and Trust
Continuous Improvement
Being a Good Partner
Abide by all safety regulations to ensure safety of oneself, coworkers and customers
Answer incoming phone calls and direct them in a polite and professional manner
Assist and direct walk-in customers in a polite and professional manner
Learn and keep up to date on the proper procedure for invoicing agronomy products and services
Keep an accurate set of records for all sales, invoice tickets, receivers and transfers for the branch

Fulltime

Sales Associate - Business Office Associate

The Sales Associate (SA) contributes and supports the overall sales functions of...

Location

United States , Bellefontaine

Salary:

Not provided

Dewolfe Place

Expiration Date

Until further notice

Requirements

Associates degree preferred
One (1) years’ experience in an administrative sales or customer service role
Must demonstrate an interest in working with a senior population
Engages with guests, residents, and staff in a courteous and friendly manner
Supports organization's goals and values
Balances team and individual responsibilities
Exceptional telephone, administration, and customer service skills
Detail oriented and excellent organizational, time management and follow-through skills
Must demonstrate good judgment, problem solving and decision-making skills

Job Responsibility

Answers inbound sales calls, engaging with prospects/influencers to ascertain full contact information and perform the first level of discovery process
Greets tours, escorts to the Discovery Room while engaging with the prospects/influencers to create a smooth introduction to the Director of Sales
Manages the customer relationship management system including prospect/influencer data to ensure accuracy and completeness
Produces weekly, monthly, and quarterly sales reports in accordance with a schedule of reports or as requested
Assists daily in visiting model apartment(s) and tour path to ensure the community is ready for company, shows well and meets the model apartment standards including sight, sound, and scent
Makes outbound calls to prospects/influencers that demonstrate effective telephone sales skills resulting in the generation of a tour or mutually agreed upon next step
Monitors sales collateral to ensure inventory levels are appropriate, orders sales collateral through the online portal as needed
Organizes, coordinates, and assists in the planning and execution of the sales event calendar
Conducts tours as needed during sales coverage times or when other sales team members are committed to other prospects/influencers
Administers the “UPs” log as the gatekeeper of all new prospects to ensure equitable distribution of leads to the Director of Sales

What we offer

medical
dental
vision
life and disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Treasury and Repo Trading Support Middle Office Associate

In this role you will be responsible for control and support functions of the op...

Location

United States of America , NEW YORK

Salary:

100000.00 - 120000.00 USD / Year

Crédit Agricole

Expiration Date

Until further notice

Requirements

Educated to degree level standard or equivalent
Degree in finance preferred
Previous experience in Middle Office with Knowledge and exposure to Treasury and Repo products
Ability to work independently with minimal supervision
Fluent in English
Comfortable with learning new applications
Strong understanding of Excel

Job Responsibility

Ensure the integrity of all transactions and positions across multiple trading applications
Perform first level of control by ensuring trades are booked accurately, cash flow balances are correct, triparty and bilateral trades are matched and settled in a timely fashion
Investigate, analyze, and resolve trade breaks
Process funding and repos as required for Trading and Sales
Manage and monitor post trade life cycle events
Manage trades amendments in Front office systems as appropriately requested while confirming the impacts are in line with expectations
Maintain high level of client service for external and internal stakeholders
Contribute to the development of reliable and effective control functions while making certain procedures are updated and are in place to reduce operational risk
Assist in the identification, specification, and user testing of system enhancements
Ensure coverage and support to FO and within the team to undertake day to day tasks with respect to temporary needs, holidays, or illnesses

Fulltime

Collateral Management Middle Office Associate

The Collateral Middle Office is responsible for executing and monitoring margin ...

Location

United States , NEW YORK

Salary:

100000.00 - 120000.00 USD / Year

Crédit Agricole

Expiration Date

Until further notice

Requirements

Bachelor Degree / BSc Degree or equivalent
3-5 years experience
Customer service orientation
Good communication skills (verbal/written)
Good knowledge of office tools (Word, Excel, VBA)
Proactivity
Organizational skills, methodical approach, rigor, priority management
Active listening skills and ability to step back
Strong knowledge of Collateral operations
English (French is a plus)

Job Responsibility

Capture of collateral contract terms
Margin call management
Controls and reconciliations
MtM Reporting
Projects, processes and procedures
Transverse

Fulltime

Front Office Associate

Our jobs aren’t just about giving guests a smooth check-in and check-out. Instea...

Location

India , Mahabaleshwar

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent

Job Responsibility

Give guests a smooth check-in and check-out
Build an experience that is memorable and unique
Deliver a wide range of services that guide guests through their entire stay
Process operational needs
Address guest requests
Complete reports
Share the highlights of the local area
Create a safe work place
Follow company policies and procedures
Maintain confidentiality

Fulltime

Front Office Associate

Location

India , Mumbai

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience
None

Job Responsibility

Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key
Process all payment types such as room charges, cash, checks, debit, or credit
Process all check-outs including resolving any late and disputed charges
Answer, record, and process all guest calls, messages, requests, questions, or concerns
Coordinate with Housekeeping to track readiness of rooms for check-in
Communicate parking procedures to guests/visitors and dispatch bell staff or valet staff as needed
Supply guests with directions and information regarding property and local areas of interest
Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy
Complete designated cashier and closing reports in the computer system
Cash guests' personal checks and traveler's checks

Fulltime

Front Office Associate

At Aloft, we aren’t your typical hotel—but we aren’t too cool for school either....

Location

India , Bengaluru

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience

Job Responsibility

Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key
Process all payment types such as room charges, cash, checks, debit, or credit
Process all check-outs including resolving any late and disputed charges
Answer, record, and process all guest calls, messages, requests, questions, or concerns
Coordinate with Housekeeping to track readiness of rooms for check-in
Communicate parking procedures to guests/visitors and dispatch bell staff or valet staff as needed
Supply guests with directions and information regarding property and local areas of interest
Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy
Complete designated cashier and closing reports in the computer system
Cash guests' personal checks and traveler's checks

Fulltime

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Office Associate

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Looking for more opportunities?

Office Associate

Office Associate

Office Associate

Sales Associate - Business Office Associate

Treasury and Repo Trading Support Middle Office Associate

Collateral Management Middle Office Associate

Front Office Associate

Front Office Associate

Front Office Associate

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