Office Assistant Job at Robert Half (Menlo Park)

New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations for...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, receptionist, or administrative assistant role
Ability to manage light physical tasks such as moving furniture and setting up tables safely
Comfortable handling routine kitchen upkeep, dishwashing, and general housekeeping responsibilities
Familiarity with scanning documents or packages and maintaining organized records or tracking processes
Strong dependability and time management skills with the ability to handle multiple daily priorities
Detail-oriented communication skills and a service-oriented approach when assisting staff and visitors
Willingness to support clerical tasks and answer incoming phone calls as needed

Job Responsibility

Maintain kitchen and common areas so they remain clean, stocked, and presentable throughout the day
Prepare fresh coffee and monitor beverage stations to ensure supplies are available for staff and visitors
Load, run, and empty the dishwasher while keeping dishware and kitchen items organized
Restock refrigerators and office supplies in shared spaces to support smooth day-to-day operations
Receive deliveries, scan incoming packages, and place them in the appropriate designated pickup area
Assist with arranging furniture, tables, and room setups for meetings or team activities
Perform light housekeeping tasks that contribute to a neat, functional, and well-organized office setting
Support general clerical and receptionist-related duties, including answering inbound calls when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Assistant

We are looking for a dependable Office Assistant to support daily workplace oper...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office assistant, receptionist, front desk, or similar administrative support role
Ability to manage inbound calls, greet visitors, and maintain a detail-oriented front office presence
Strong clerical and organizational skills with attention to detail in handling documents and office records
Experience scanning, filing, and processing paperwork accurately and efficiently
Comfortable coordinating multiple tasks, schedules, and office requests in a fast-paced environment
Effective written and verbal communication skills for interacting with employees, guests, and external partners
Proficiency with standard office tools and general administrative procedures
Reliable, service-focused, and able to work independently while supporting a collaborative team environment

Job Responsibility

Welcome guests, clients, and team members with a courteous approach that creates a positive office experience
Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use
Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office
Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment
Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively
Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs
Draft, format, and distribute routine office communications, documents, and correspondence as needed
Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage
Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs
Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Assistant

We are looking for a dependable Office Assistant to support a contract-based rec...

Location

United States , Moreno Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in filing, administrative support, records coordination, or data entry work
Strong attention to detail with the ability to maintain accuracy across repetitive tasks
Working knowledge of Microsoft Excel for entering and organizing data
Experience with document scanning, clerical support, or electronic recordkeeping processes
Comfort working with paper files, storage boxes, and standard office scanning equipment
Dependable work habits and the ability to follow established procedures independently
Good organizational skills and the ability to manage high volumes of documents efficiently

Job Responsibility

Receive and document incoming file boxes to maintain accurate tracking throughout the project
Arrange records in the proper numeric sequence and preserve consistent file order during handling
Build a complete inventory of documents after sorting activities are finished
Enter file details into Excel spreadsheets with close attention to accuracy and completeness
Scan paper records for electronic storage and confirm documents are captured clearly
Review files for missing, duplicate, or incorrectly labeled items and report issues promptly
Handle physical records carefully to protect document integrity during organization and digitization
Keep the work area orderly and provide general administrative support that helps the project stay on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Assistant

We’re partnering with a growing organization to find an Office Assistant who enj...

Location

United States , Davenport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A people-friendly professional who is comfortable interacting with visitors, customers, and internal teams
Strong attention to detail with the ability to prioritize multiple tasks
Previous experience in an administrative, office support, or receptionist-type role
Working knowledge of Microsoft Office (Word, Excel, Outlook)
Ability to handle sensitive information with discretion and professionalism
Clear written and verbal communication skills in English
High school diploma required

Job Responsibility

Serve as the welcoming face and voice of the office by greeting visitors and answering incoming calls
Handle general office and clerical tasks such as filing, scanning, copying, and data entry
Provide administrative support to the Accounting team, including assistance with AP and AR processes
Support the Sales function with order entry, invoicing, and related documentation
Help ensure information flows smoothly between departments
Maintain organized records and documentation
Keep the office running efficiently by monitoring supplies and placing orders as needed
Contribute to a tidy, well-organized office environment

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Office Assistant

We partner with a diverse mix of corporate and creative clients based in London'...

Location

United Kingdom , London

Salary:

13.00 - 19.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong working knowledge of Microsoft Office, including Outlook and Excel
Desirable front-of-house experience
Customer-facing or customer service experience
Excellent administration skills
Professional telephone manner and communication skills
Strong organisational and time management skills
Ability to work independently and as part of a team
Initiative and a proactive approach

Job Responsibility

Gain hands-on experience with some of the best names in their industries
Work on one-day bookings to longer-term contracts

What we offer

Direct employment with Office Angels
Eye care vouchers and contributions towards glasses for VDU use
Expert interview support and advice, including help finding permanent roles
Weekly pay and pension scheme with employer contributions
28 days paid annual leave (accrued weekly)

Fulltime

Office Assistant

We are committed to supporting your development, advancing your career, and prov...

Location

Singapore , Singapore

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Diploma in Office Administration or any other related discipline
Minimum 2 years working experience as receptionist or in the office administration field
Pleasant, positive disposition and a team player
Good telephone manner, interpersonal and communication skills
Hardworking, meticulous and responsible
Good command of written and spoken English is a must, strong Mandarin would be an advantage
Good command of MS applications especially excel and powerpoint. Chinese word processing, an advantage
General accounting knowledge is a plus

Job Responsibility

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Organize and schedule internal meetings and appointments
Manage contract and price negotiations with office vendors, service providers and office lease
ensuring that all items are invoiced and paid on time
Provide general support to visitors
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Participate actively in the planning and execution of company events
Ensure security, integrity and confidentiality of data
Coordinate meeting room schedules and bookings

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Fulltime

Office Assistant

We are looking for an Office Assistant to support daily front desk and administr...

Location

United States , Hollister

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, office support, or customer-facing administrative work is preferred, but entry-level candidates will be considered
Strong customer service skills with the ability to communicate clearly and effectively in person and by phone
Good organizational skills and attention to detail when managing documents, applications, and routine office tasks
Comfortable handling inbound calls and balancing multiple responsibilities in a low-volume front desk setting
Basic proficiency with Microsoft Office and standard office equipment
Ability to perform scanning, filing, and other clerical duties accurately and efficiently
Detail-oriented presentation and willingness to follow a business casual dress code
Dependable attendance and the ability to work effectively in an onsite office environment in California

Job Responsibility

Welcome visitors at the front desk and provide courteous assistance in a well-organized office environment
Answer incoming calls, respond to general questions, and direct inquiries to the appropriate team members when needed
Assist with tenant-related questions by providing accurate information and escalating issues when appropriate
Receive and organize applications, ensuring documents are properly collected and routed for review
Scan, file, and maintain office records to support efficient day-to-day administrative operations
Perform general clerical tasks such as data entry, document handling, and routine office support activities
Help maintain orderly front desk coverage during business hours from Monday through Friday
Use Microsoft Office tools to prepare, update, and manage basic administrative documents and records

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Assistant

We are looking for a dependable Bilingual Spanish Office Assistant to support da...

Location

United States , Bronx

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an office support, reception, or administrative role
Bilingual Spanish is required for effective communication with residents and visitors
Proven ability to handle inbound calls and respond to questions with professionalism and accuracy
Experience with filing, scanning, copying, and other day-to-day clerical functions
Working knowledge of Microsoft Office, including Word, Excel, and Outlook
Strong organizational skills with attention to detail when managing documents and paperwork
Ability to handle multiple tasks in a busy office setting while maintaining a courteous and service-oriented approach

Job Responsibility

Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately
Assist residents with questions related to office services, documents, and routine requests in both English and Spanish
Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed
Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time
Prepare, copy, scan, and distribute documents to support daily administrative operations
Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage
Perform general clerical tasks such as data entry, document handling, and administrative follow-up
Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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