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Office Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Philadelphia

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Plays a key role in ensuring efficient office operations, delivering excellent client service to both internal and external stakeholders, and maintaining clear and effective communication throughout the organization. The Office Assistant role is essential to the day-to-day function of the office.

Job Responsibility:

  • Provide executive support to the President, including booking travel, coordinating meeting logistics and preparing and submitting expense reports
  • Answer and direct all incoming phone calls
  • Maintain and organize office records and documentation
  • Process and sort incoming and outgoing mail
  • Provide office tours as needed
  • Set up and break down conference rooms for meetings, including moving furniture as required
  • Submit office service requests to building management, including maintenance, repairs, and thermostat adjustments
  • Submit and coordinate visitor access requests with building management
  • Request and manage access cards for new hires
  • Order catering for agency events, meetings, and visiting guests
  • Assist with planning and executing agency-wide and committee events

Requirements:

  • Minimum of 2+ years of office or administrative experience
  • Excellent written communication skills
  • Strong computer proficiency, particularly with Microsoft Office products (Outlook, Word, Excel, PowerPoint)
  • Ability to be active throughout the workday, including frequent walking around the office
  • Resourceful and proactive problem solver
  • Self-starter with strong ability to manage time and stay on task
  • Sound judgment and decision-making skills
  • Highly organized with excellent follow-through
  • Strong attention to detail
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 25, 2026

Work Type:
Hybrid work
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