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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Hinsdale · Job Posted June 04, 2026
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Job Description

We are looking for a dependable Office Assistant to support front-desk operations and help create a welcoming experience for visitors in Illinois. This Long-term Contract position is a strong fit for someone who enjoys balancing customer interaction with administrative coordination in a detail-oriented office setting. The assignment is expected to begin in mid-June and includes onboarding time with the current team member to ensure a smooth handoff. Success in this role requires strong organization, clear communication, and a service-minded approach to daily office activities.

Job Responsibility

  • Welcome patients and visitors courteously, ensuring each person has a positive and organized check-in experience
  • Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members
  • Coordinate appointments and maintain scheduling accuracy while helping the office stay on track throughout the day
  • Perform general clerical support such as document scanning, record handling, and other front-office administrative tasks
  • Prepare the reception area before daily operations begin and help keep the workspace orderly and presentable
  • Work closely with staff to support smooth day-to-day office functions and address administrative needs as they arise
  • Complete assigned tasks with care and accuracy in a busy environment where multiple priorities may need attention at once

Requirements

  • At least 1 year of experience in a receptionist, office assistant, administrative, or other customer-facing role
  • Ability to handle inbound calls clearly and communicate effectively with patients, visitors, and coworkers
  • Demonstrated skill in clerical duties, including document scanning and routine office support work
  • Strong organizational abilities with the capacity to manage multiple tasks in a fast-paced setting
  • Detail-oriented demeanor and a friendly, approachable style when interacting with others
  • Previous experience in a medical, dental, orthodontic, or healthcare office is preferred
  • Dependable attendance and willingness to arrive slightly early when needed to prepare for the day

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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