Office Assistant Job at Robert Half (Portland)

Office Assistant

Robert Half

Location:
United States , Portland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dependable Office Assistant to support daily front-office operations in Portland, Maine. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling light administrative tasks and assisting visitors and staff throughout the day. The role requires a detail-oriented communicator with strong attention to detail, a service-oriented approach, and the flexibility to keep office spaces running smoothly during a contract coverage period.

Job Responsibility:

Welcome visitors and respond to routine questions in a courteous, detail-oriented manner while helping maintain a positive office experience
Coordinate meeting room reservations and confirm shared spaces are ready for use throughout the day
Perform light administrative support such as answering calls, taking clear messages, and directing inquiries to the appropriate contact
Help keep common areas presentable by checking that chairs, counters, and shared surfaces remain clean, orderly, and well arranged
Assist with basic clerical tasks including document handling, scanning, and general office support as needed
Communicate promptly with onsite contacts regarding day-to-day needs, facility concerns, or questions that arise during coverage
Record accurate notes from calls or in-person requests to ensure follow-up information is passed to the right team member
Submit or help escalate routine office or meeting room issues, including comfort or maintenance concerns, through the appropriate channels

Requirements:

Previous experience in an office support, receptionist, or administrative assistant role
Strong customer service skills with a detail-oriented and approachable communication style
Careful attention to detail and commitment to maintaining an organized workspace
Ability to manage basic clerical duties such as scanning, document handling, and message taking
Dependable work habits with the ability to arrive on time and provide consistent onsite support
Comfort handling inbound calls and responding to requests with clarity and courtesy
Ability to work independently while remaining responsive to guidance from onsite contacts

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Work Type:

On-site work

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