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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Newark · Job Posted May 26, 2026
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Job Description

Our growing construction company in Newark, Delaware is seeking a reliable and organized Office Assistant to support daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and can help keep office processes running smoothly. The Office Assistant will work closely with office staff, project managers, and field teams to ensure accurate documentation, timely communication, and efficient support across the business.

Job Responsibility

  • Provide general administrative support to office staff and construction management teams
  • Answer and direct incoming phone calls, emails, and visitor inquiries in a professional manner
  • Maintain filing systems, both electronic and paper, for contracts, invoices, permits, purchase orders, and project documents
  • Assist with data entry, recordkeeping, and updating internal spreadsheets and databases
  • Prepare, format, and distribute reports, correspondence, and other office documents
  • Support scheduling of meetings, appointments, and job-related activities
  • Help coordinate communication between office personnel, vendors, subcontractors, and field staff
  • Monitor office supply inventory and place orders as needed
  • Assist with billing support, invoice tracking, and basic accounts payable/receivable tasks
  • Ensure the front office remains organized and professional at all times

Requirements

  • High school diploma or equivalent required
  • associate degree preferred
  • 1+ years of administrative, clerical, or office support experience, preferably in construction, contracting, or a related industry
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook
  • Strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and manage multiple responsibilities effectively
  • Comfortable working in a deadline-driven environment
  • Familiarity with construction documents, job costing, scheduling, or vendor coordination is a plus

Nice to have

  • Professional and courteous customer service approach
  • Ability to maintain confidentiality and handle sensitive information
  • Team-oriented mindset with a willingness to support different departments
  • Problem-solving skills and the ability to take initiative

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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