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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Dallas · Job Posted May 29, 2026
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Job Description

We are looking for an organized and dependable Office Assistant to support daily administrative operations for teams serving the interior design, construction, and outdoor living businesses. This contract opportunity with potential for a permanent role is ideal for someone who can keep schedules, documents, and communications moving smoothly while providing consistent support to both internal staff and clients. The role requires strong attention to detail, sound coordination skills, and the ability to manage multiple priorities in a fast-paced office environment.

Job Responsibility

  • Oversee daily administrative activities that help the office operate efficiently across multiple business lines
  • Coordinate calendars, meetings, client appointments, site visits, and team check-ins to keep schedules aligned
  • Create, organize, and maintain records such as proposals, contracts, invoices, purchase orders, and project documentation
  • Communicate with clients to confirm appointments, monitor follow-up needs, and help ensure timely responses to inquiries
  • Work with vendors and suppliers to track orders, arrange deliveries, and gather required paperwork
  • Provide scheduling updates and share key information between office personnel, project teams, designers, and field staff
  • Monitor office supply levels and help keep shared work areas, samples, and materials organized
  • Enter and update information in spreadsheets, office systems, and project tracking tools with a high level of accuracy
  • Assist with billing-related tasks, expense monitoring, and basic bookkeeping coordination as needed
  • Contribute to process improvements and special administrative projects that support efficient workflow across the organization

Requirements

  • Previous experience in an office support, administrative assistant, receptionist, or similar coordination role
  • Ability to manage inbound calls, handle general clerical work, and provide detail-oriented front-office support
  • Strong organizational skills with the ability to maintain accurate files, scan documents, and manage administrative records
  • Comfortable balancing multiple assignments while meeting deadlines in a busy work environment
  • Clear written and verbal communication skills for interacting with clients, vendors, and internal teams
  • Proficiency with basic office software, spreadsheets, and digital document management tools
  • High attention to detail and a dependable approach to handling confidential and time-sensitive information

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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