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Office Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Ana

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.

Job Responsibility:

  • Coordinate and schedule interviews, ensuring smooth communication with candidates
  • Perform receptionist duties such as answering inbound calls and greeting visitors
  • Manage clerical tasks, including document scanning, filing, and maintaining records
  • Utilize QuickBooks Desktop for basic payroll and accounting tasks
  • Handle mail deliveries and errands, including weekly trips to the post office
  • Maintain an organized workspace and assist with general office upkeep
  • Support the HR team with prevailing wage documentation and compliance
  • Collaborate with colleagues to address questions and ensure efficient operations
  • Uphold business casual dress code while maintaining a detail-oriented approach

Requirements:

  • Minimum of 2 years of experience in an administrative or office support role
  • Proficiency in QuickBooks Desktop and general computer applications
  • Strong organizational skills with the ability to multitask effectively
  • Self-motivated, tech-savvy, and proactive in completing assignments
  • Comfortable navigating stairs, as the office does not have an elevator
  • Valid driver's license and ability to complete occasional errands
  • Excellent communication skills and a friendly attitude
  • Familiarity with receptionist duties, including answering calls and greeting visitors
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 04, 2026

Employment Type:
Parttime
Work Type:
On-site work
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