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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Santa Clara · Job Posted June 10, 2026
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Job Description

We are looking for a dependable Office Assistant to join a busy team in California in a contract role with the potential for a permanent position. This position supports day-to-day office operations and works closely with leadership and staff to keep administrative activities organized, accurate, and on schedule. The ideal candidate is comfortable managing multiple priorities, adjusting to shifting needs, and contributing in a fast-paced, team-oriented environment.

Job Responsibility

  • Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization
  • Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete
  • Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs
  • Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy
  • Assist with administrative work tied to bids, documentation requests, and internal follow-up activities
  • Support driver-related compliance and documentation processes while partnering with office staff across multiple functions
  • Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion
  • Scan, organize, and file business documents to maintain accessible and accurate office records
  • Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly

Requirements

  • At least 2 years of experience in administrative support, office coordination, or a similar business support role is preferred
  • Familiarity with employee onboarding, offboarding, and general office administration is strongly desired
  • Proficiency with Microsoft Office applications is required
  • Experience with dispatch-related support or operational coordination is helpful, though not mandatory
  • Background supporting insurance renewals, particularly auto-related renewals, is an advantage
  • Strong organizational skills with close attention to detail and accuracy in paperwork
  • Ability to manage several tasks at once, respond well to shifting demands, and remain dependable under pressure
  • Clear communication skills and a collaborative approach to working with office teams and drivers

Nice to have

  • Experience with dispatch-related support or operational coordination
  • Background supporting insurance renewals, particularly auto-related renewals

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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