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Acadia Healthcare Logo Acadia Healthcare · Office Administration

Office Assistant

United States, South Portland · Job Posted July 02, 2026
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Job Description

Outpatient Opioid Treatment Program (OTP). Seeking: Office Assistant. Full Time Hours: Monday - Friday, 5:00 AM - 1:30 PM. The Administrative Support role will perform various administrative functions assigned in accordance with the office procedures of the clinic. Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Job Responsibility

  • Perform general administrative tasks assigned in accordance with the office procedures of the clinic
  • May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing
  • Operate the front desk duties during peak hours or when primary staff in unavailable
  • Sort, organize and maintain office records
  • Assist with new patient enrollments as necessary
  • Assist with various insurance/billing reports as necessary
  • May assist with patient drug testing procedures
  • Perform other duties as assigned

Requirements

  • High school diploma or equivalent required
  • Previous administrative experience in a healthcare setting
  • Comfortable working in an opioid treatment program (OTP) / recovery environment
  • Skilled in answering phones, greeting patients, and providing front-desk support
  • Experience with billing processes, patient check-in, and appointment scheduling
  • Proficient with computer systems, word processing, and basic data entry
  • Familiarity with office equipment and general clerical duties (scanning, faxing, filing)
  • Strong organizational skills, attention to detail, and ability to multitask
  • Professional and courteous communication skills (in person, by phone, and in writing)
  • Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations
  • Dependable, team-oriented mindset with a focus on supporting clinical staff and patients

What we offer

  • Semi-Annual Bonus Program
  • Medical, Dental, and Vision insurance
  • Competitive 401(k) plan
  • Paid vacation and sick time
  • Early morning hours offering a great work/life balance
  • Opportunity for growth that is second to none in the industry
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