Office Assistant

• Welcome visitors at the front counter, assess their needs, and connect them with the appropriate department or staff member
• Provide daily administrative support by managing documents, editing written materials, and ensuring correspondence is accurate, well-prepared, and completed promptly
• Monitor calendars, email activity, and general office communications using standard business software such as Outlook, Word, and Excel
• Assist the broader team with shared workload needs, stepping in where needed to maintain smooth day-to-day operations
• Handle intake tasks and maintain an organized front-office presence so staff can remain focused on their primary responsibilities
• Support basic payment-processing and bookkeeping activities as needed, including receiving transactions and helping prepare batches for entry
• Use internal office systems, including BS&A, to complete routine administrative and finance-related tasks as training is provided
• Maintain a calm, attentive approach when addressing questions or directing members of the public, helping move issues to the right team efficiently

• Previous experience in office administration, clerical support, or a similar customer-facing role
• Strong sense of urgency, reliability, and follow-through when handling assigned work
• Ability to adapt easily in a team-oriented environment where responsibilities may shift throughout the day
• Clear written communication skills with the ability to proofread, edit, and format documents accurately
• Basic proficiency with Microsoft Outlook, Word, and Excel
• Comfortable learning administrative and accounting-related software systems, including CRM or financial platforms
• Helpful to have light bookkeeping, billing, or payment-handling experience, though advanced accounting knowledge is not required
• Detail-oriented demeanor and the ability to remain composed while assisting the public and coordinating with multiple departments

Light bookkeeping, billing, or payment-handling experience

• Medical, vision, dental, and life and disability insurance
• 401(k) plan