Office Assistant Job at Robert Half (Pomona)

Job Description

We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information.

Job Responsibility

Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible
Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly
Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them
Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations
Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate
Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed
Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office
Organize, update, research, and archive office records in accordance with retention and file maintenance practices
Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks

Requirements

Experience performing data entry and general clerical support in an office environment
Strong ability to organize, maintain, and retrieve paper and electronic files with accuracy
Proficiency in scanning, document imaging, and handling high volumes of administrative paperwork
Ability to review records carefully and identify missing, inconsistent, or incorrect information
Comfortable working with billing-related data, logs, schedules, and standard office correspondence
Effective time management skills with the ability to handle multiple routine tasks throughout the day
Working knowledge of common office equipment and standard administrative procedures

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

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