CrawlJobs Logo
Beacon Hill Logo Beacon Hill · Office Administration

Office Assistant

United States of America, New York 30.00 USD / Hour · Job Posted June 17, 2026
Apply Position
Job Link Share

Job Description

Our client, a global private markets investment firm, seeks a Temporary Office Assistant to provide general administrative and facilities support. Hours are 8am to 5pm with a 1-hour lunch; this is an onsite role 5 days/week that will go on for 1-2 month. Compensation is up to $30/hour.

Job Responsibility

  • Assist with the day-to-day operation of the New York Office
  • Assist the Office Manager with catering for conference room meeting setup/cleanup as needed
  • Collaborate with Office Manager on any office maintenance including repairs, cleanings, plants/flowers, and general aesthetics
  • Assist Office Manager with any special event planning/execution
  • Manage Robin Desk /Office reservations with Receptionist
  • Support staff in assigned project-based work
  • Create, edit, and troubleshoot documents using Microsoft Suites
  • Monitor Admin Inbox with Receptionist
  • Report and resolve building-related issues
  • Collaborate on office maintenance, repairs, and aesthetics
  • Maintain health and safety protocol and regulations in compliance with NYS law
  • Work with Receptionist on New Hire Onboarding/Offboarding duties
  • Print and bind decks and presentations
  • Upload documents onto iPads
  • Send out FedEx packages and mail as requested
  • Distribute mail and packages to the office
  • Organize, and maintain/restock coffee machines, pantries, and copier rooms

Requirements

  • Minimum High-School Diploma
  • At least 2+ years of administrative experience in a financial services organization or equivalent
  • Acute attention to detail, accuracy, and general aesthetics
  • Effective communication skills and strong problem-solving skills
  • Ability to prioritize activities while working on multiple projects and achieve target deadlines
  • Proficiency with Microsoft Suites
  • High-level of confidentiality
  • Commitment to learning
  • Adaptability and willingness to take on new tasks
  • Team-player with a "can do" attitude
Beacon Hill - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Assistant

8 matching positions

New

Office Assistant

We are seeking an onsite Office Assistant to support a property management team ...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous office support or administrative experience
  • Strong phone experience and ability to answer a high volume of calls
  • Strong organizational and customer service skills
  • Ability to prioritize tasks in a busy office environment
  • Proficiency with Microsoft Office and basic office equipment
Job Responsibility
Job Responsibility
  • Answer phones and respond to general office inquiries
  • Route calls related to maintenance, leasing, and tenant concerns
  • Assist with scheduling appointments and service requests
  • Maintain records, files, and office documentation
  • Support correspondence, data entry, and reporting
  • Help coordinate vendor communication and office logistics
  • Provide general administrative support to the property team
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right
New

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...
Location
Location
United States , Hiawatha
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office assistant, receptionist, or similar administrative support role
  • Ability to manage inbound calls and interact effectively with visitors, staff, and external contacts
  • Proficiency in scanning, filing, and handling documents with a high level of accuracy
  • Strong clerical and organizational skills, with the ability to manage multiple tasks efficiently
  • Comfortable working a variable schedule of 30 to 40 hours per week, including potential Saturday shifts
  • Effective verbal and written communication skills
  • Reliable attendance and a detail-oriented approach to front-office responsibilities
Job Responsibility
Job Responsibility
  • Welcome visitors, provide front-desk support, and direct individuals to the appropriate on-site contact or department
  • Answer incoming calls professionally, respond to routine inquiries, and route messages accurately to team members
  • Scan, organize, and maintain documents so records remain accessible, accurate, and up to date
  • Perform a range of clerical duties such as filing, data entry, copying, and general office coordination
  • Help maintain an orderly reception and office environment to support smooth day-to-day operations
  • Monitor administrative tasks and assist with scheduling or workflow needs as priorities shift throughout the week
  • Support location staff with routine office activities and provide dependable assistance during busy periods
  • Follow site procedures for daily operations, including check-in guidance and other location-specific administrative processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Office Assistant

We are looking for a service-oriented Office Assistant to support a high-end sho...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office support, reception, showroom coordination, hospitality, or a similar customer-facing administrative role
  • Strong communication skills with the ability to interact effectively with clients
  • Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail in a fast-paced setting
  • Ability to anticipate needs, take initiative, and maintain a proactive approach to workplace readiness and guest service
  • Detail-focused demeanor with a well-presented approach and commitment to delivering a high-quality client experience
  • Basic proficiency with standard office tools and task-tracking methods used to manage schedules, updates, and follow-up actions
Job Responsibility
Job Responsibility
  • Welcome clients, guests, and vendors with care while creating a warm and attentive front-of-house experience
  • Prepare the showroom each day by ensuring meeting areas, common spaces, and presentation zones are clean, organized, and guest-ready
  • Coordinate schedules, room setup, and visit details so appointments, tours, and events run efficiently from start to finish
  • Oversee catering and hospitality arrangements, including setup, presentation, and upkeep of kitchen or café areas during meetings and events
  • Monitor inventory levels for office, hospitality, and showroom supplies and arrange replenishment as needed
  • Receive deliveries, support logistics, and help maintain order across storage and shared spaces
  • Inspect the showroom for presentation issues, product concerns, or maintenance needs and communicate them promptly to the appropriate team
  • Track open tasks, follow through on outstanding items, and provide timely updates to ensure nothing is missed or delayed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...
Location
Location
United States , Grand Rapids
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an office support, receptionist, or administrative role
  • Ability to manage clerical tasks with strong attention to accuracy and detail
  • Comfortable answering inbound phone calls and communicating professionally with internal and external contacts
  • Experience scanning, organizing, and maintaining paper and digital documents
  • Basic computer proficiency, including report handling and routine data entry
  • Strong organizational skills with the ability to manage multiple tasks efficiently
  • Reliable attendance and the ability to work effectively in a structured office setting
Job Responsibility
Job Responsibility
  • Record incoming sample details for materials such as soil, beer, and water, ensuring volumes and related information are entered accurately
  • Prepare bottle order packages by organizing required items and confirming requests are ready for distribution
  • Produce, review, and send reports in a timely manner while maintaining clear and accurate documentation
  • Welcome visitors and provide front-desk support to help maintain an organized office environment
  • Answer inbound calls, direct inquiries appropriately, and relay messages to the correct team members
  • Scan, file, and organize documents so records remain accessible and up to date
  • Assist with general clerical activities, including data entry, correspondence support, and routine office coordination
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Company 401(k) plan
Read More
Arrow Right
New

Office Assistant

We are seeking an Office Assistant for the Wassaic, NY area. This candidate will...
Location
Location
United States , Wassaic
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ year of administrative or office support experience
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Highly organized with strong attention to detail
  • Ability to multitask and work in a fast-paced environment
  • Reliable, professional, and team-oriented
Job Responsibility
Job Responsibility
  • Answer and route incoming calls
  • greet and assist visitors
  • Manage calendars, schedule meetings, and coordinate logistics
  • Handle incoming/outgoing mail, packages, and office supplies
  • Perform data entry, filing, and document management
  • Support team with administrative tasks such as reporting and correspondence
  • Maintain organized office systems and ensure smooth day-to-day operations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right
New

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...
Location
Location
United States , Mishawaka
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office assistant, receptionist, or similar administrative support role
  • Ability to manage inbound calls effectively and communicate clearly with internal and external contacts
  • Experience handling document scanning, filing, and other recordkeeping tasks with strong attention to detail
  • Comfortable performing clerical work in a fast-paced office environment
  • Strong organizational skills and the ability to manage multiple tasks effectively
  • Availability to work a part-time schedule during the week, with flexibility for occasional Saturday coverage
  • Reliable, detail-oriented, and able to work independently while supporting a team-oriented environment
Job Responsibility
Job Responsibility
  • Welcome visitors and provide attentive front-desk support to create a positive experience for staff and guests
  • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner
  • Scan, organize, and maintain documents so records remain accurate, accessible, and up to date
  • Perform a range of clerical duties such as filing, data handling, and general office support as needed
  • Assist with day-to-day administrative activities that help the site operate efficiently and stay well organized
  • Coordinate with on-site leadership and team members to complete assigned tasks and support office workflows
  • Follow established procedures during onboarding, training, and daily operations to ensure consistency and compliance
  • Parttime
Read More
Arrow Right
New

Office Assistant

We are looking for an organized Office Assistant to support daily administrative...
Location
Location
United States , Abilene
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office assistant, receptionist, or administrative support role
  • Comfortable handling inbound calls in a courteous and attentive manner
  • Ability to scan, file, and organize documents with strong attention to detail
  • Solid clerical skills, including recordkeeping and general office support
  • Strong communication and interpersonal skills for interacting with visitors and team members
  • Reliable time management skills and flexibility to work a varying schedule Monday–Saturday, with Saturday availability required
  • Ability to work independently while following site-specific procedures and supervisor guidance
Job Responsibility
Job Responsibility
  • Welcome visitors professionally and provide front-desk support throughout the day
  • Answer inbound phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed
  • Scan, organize, and maintain paper and digital records to support office documentation needs
  • Perform a variety of clerical duties such as filing, data organization, and general administrative assistance
  • Help maintain smooth daily office operations by supporting staff with routine administrative requests
  • Follow the assigned work schedule, which may include shifts Monday through Saturday
  • Coordinate arrival check-in procedures for visitors or contractors as directed by onsite leadership
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right
New

Office Assistant

Telelink Infra Services is a leading company with proven experience, professiona...
Location
Location
Bulgaria
Salary
Salary:
Not provided
telelinkinfra.com Logo
Telelink UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Be a positive and energetic person
  • Have a good command of English, both written and spoken
  • Possess excellent communication skills
  • Have excellent computer skills /MS Office, Outlook/
  • Manage their time effectively
Job Responsibility
Job Responsibility
  • Handling incoming calls
  • Registering incoming and outgoing correspondence
  • Processing primary accounting documents
  • Preparing letters and other documents
  • Politely welcoming and assisting external visitors
  • Organizing international travel and business trips
  • Assisting with accommodation arrangements for employees’ domestic business trips
  • Sending and distributing courier shipments
  • Managing conference room bookings
What we offer
What we offer
  • Opportunity to work on large, interesting, and innovative projects
  • Competitive remuneration and a very good social benefits package
  • Challenging and dynamic work in a highly qualified team of professionals
  • Opportunities for professional development and training
  • A work environment focused on collaboration and mutual support
  • Additional health insurance
  • Sports cards
  • Fulltime
Read More
Arrow Right