Office Assistant Job at Robert Half (Palo Alto)

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...

Location

United States , Greensboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in a customer service or administrative role
Strong attention to detail and accuracy
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to follow written and verbal instructions
Excellent time management skills with the ability to prioritize tasks
Strong organizational skills

Job Responsibility

Set up and maintain the testing environment according to specific test requirements
Verify test taker identification and ensure compliance with testing policies and procedures
Monitor test takers during exams to prevent cheating or disruptions
Assist test takers with technical difficulties and answer questions about the testing process
Secure and return all test materials after each exam session
Maintain accurate records of testing activities and report any irregularities
Perform basic troubleshooting of testing software and equipment
Maintain a clean and welcoming environment for test takers
Stay up-to-date on testing policies and procedures
May be required to perform additional administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Office Assistant

Join our dynamic team in the Building & Construction industry! We're on the look...

Location

United Kingdom , Cambridge

Salary:

26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

This role would be ideal for someone wanting to get into their first office-based role coming out of education
Someone with a great work ethic
A personable, engaging and friendly individual who is confident to be the first face any visitors meet
Team player is essential

Job Responsibility

Answer all incoming calls with a warm and welcoming attitude
Meet and greet guests/visitors, offering refreshments to make them feel at home
Maintain general office tidiness, ensuring kitchen areas are spotless
File documents and maintain organised records
Create and manage spreadsheets for efficient office operations

What we offer

25 days holiday + Bank Holidays
Pension
Closedown at Christmas
Access to a flexible discount portal
On-site parking

Fulltime

Office Assistant

Outpatient Opioid Treatment Program (OTP). Seeking: Office Assistant. Full Time ...

Location

United States , South Portland

Salary:

Not provided

Acadia Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous administrative experience in a healthcare setting
Comfortable working in an opioid treatment program (OTP) / recovery environment
Skilled in answering phones, greeting patients, and providing front-desk support
Experience with billing processes, patient check-in, and appointment scheduling
Proficient with computer systems, word processing, and basic data entry
Familiarity with office equipment and general clerical duties (scanning, faxing, filing)
Strong organizational skills, attention to detail, and ability to multitask
Professional and courteous communication skills (in person, by phone, and in writing)
Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations

Job Responsibility

Perform general administrative tasks assigned in accordance with the office procedures of the clinic
May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing
Operate the front desk duties during peak hours or when primary staff in unavailable
Sort, organize and maintain office records
Assist with new patient enrollments as necessary
Assist with various insurance/billing reports as necessary
May assist with patient drug testing procedures
Perform other duties as assigned

What we offer

Semi-Annual Bonus Program
Medical, Dental, and Vision insurance
Competitive 401(k) plan
Paid vacation and sick time
Early morning hours offering a great work/life balance
Opportunity for growth that is second to none in the industry

Fulltime

Office Assistant

We are looking for a detail-oriented Office Assistant to support inventory-relat...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office support, inventory control, stock administration, or a similar clerical environment
Working knowledge of basic computer applications and confidence performing accurate data entry
Clear verbal and written communication skills for interacting with coworkers and reporting issues effectively
Solid arithmetic ability to support counts, reconciliations, and routine inventory-related calculations
Strong organizational and time management skills with the ability to handle multiple tasks consistently
Effective interpersonal skills and the ability to work cooperatively with employees at different levels of the organization
Good analytical thinking and problem-solving ability when reviewing records and resolving discrepancies

Job Responsibility

Manage inventory documentation by recording incoming items, updating stock information, and maintaining accurate office records
Support the receipt of merchandise by checking deliveries against documentation and helping ensure products are routed to the correct storage areas
Open, sort, and organize products for shelving while helping maintain a clean, orderly, and safe workspace
Review item details for accuracy and promptly communicate quantity or product issues to supervisors when discrepancies are found
Assist with recurring inventory checks, including cycle counts and full physical counts, to help preserve reliable stock records
Perform data entry tasks related to inventory movement, product tracking, and general clerical reporting
Coordinate with team members across the operation to address inventory questions and keep daily activities moving efficiently

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support a contract-based rec...

Location

United States , Moreno Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in filing, administrative support, records coordination, or data entry work
Strong attention to detail with the ability to maintain accuracy across repetitive tasks
Working knowledge of Microsoft Excel for entering and organizing data
Experience with document scanning, clerical support, or electronic recordkeeping processes
Comfort working with paper files, storage boxes, and standard office scanning equipment
Dependable work habits and the ability to follow established procedures independently
Good organizational skills and the ability to manage high volumes of documents efficiently

Job Responsibility

Receive and document incoming file boxes to maintain accurate tracking throughout the project
Arrange records in the proper numeric sequence and preserve consistent file order during handling
Build a complete inventory of documents after sorting activities are finished
Enter file details into Excel spreadsheets with close attention to accuracy and completeness
Scan paper records for electronic storage and confirm documents are captured clearly
Review files for missing, duplicate, or incorrectly labeled items and report issues promptly
Handle physical records carefully to protect document integrity during organization and digitization
Keep the work area orderly and provide general administrative support that helps the project stay on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support daily workplace oper...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office assistant, receptionist, front desk, or similar administrative support role
Ability to manage inbound calls, greet visitors, and maintain a detail-oriented front office presence
Strong clerical and organizational skills with attention to detail in handling documents and office records
Experience scanning, filing, and processing paperwork accurately and efficiently
Comfortable coordinating multiple tasks, schedules, and office requests in a fast-paced environment
Effective written and verbal communication skills for interacting with employees, guests, and external partners
Proficiency with standard office tools and general administrative procedures
Reliable, service-focused, and able to work independently while supporting a collaborative team environment

Job Responsibility

Welcome guests, clients, and team members with a courteous approach that creates a positive office experience
Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use
Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office
Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment
Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively
Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs
Draft, format, and distribute routine office communications, documents, and correspondence as needed
Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage
Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs
Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations for...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, receptionist, or administrative assistant role
Ability to manage light physical tasks such as moving furniture and setting up tables safely
Comfortable handling routine kitchen upkeep, dishwashing, and general housekeeping responsibilities
Familiarity with scanning documents or packages and maintaining organized records or tracking processes
Strong dependability and time management skills with the ability to handle multiple daily priorities
Detail-oriented communication skills and a service-oriented approach when assisting staff and visitors
Willingness to support clerical tasks and answer incoming phone calls as needed

Job Responsibility

Maintain kitchen and common areas so they remain clean, stocked, and presentable throughout the day
Prepare fresh coffee and monitor beverage stations to ensure supplies are available for staff and visitors
Load, run, and empty the dishwasher while keeping dishware and kitchen items organized
Restock refrigerators and office supplies in shared spaces to support smooth day-to-day operations
Receive deliveries, scan incoming packages, and place them in the appropriate designated pickup area
Assist with arranging furniture, tables, and room setups for meetings or team activities
Perform light housekeeping tasks that contribute to a neat, functional, and well-organized office setting
Support general clerical and receptionist-related duties, including answering inbound calls when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Assistant

We’re partnering with a growing organization to find an Office Assistant who enj...

Location

United States , Davenport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A people-friendly professional who is comfortable interacting with visitors, customers, and internal teams
Strong attention to detail with the ability to prioritize multiple tasks
Previous experience in an administrative, office support, or receptionist-type role
Working knowledge of Microsoft Office (Word, Excel, Outlook)
Ability to handle sensitive information with discretion and professionalism
Clear written and verbal communication skills in English
High school diploma required

Job Responsibility

Serve as the welcoming face and voice of the office by greeting visitors and answering incoming calls
Handle general office and clerical tasks such as filing, scanning, copying, and data entry
Provide administrative support to the Accounting team, including assistance with AP and AR processes
Support the Sales function with order entry, invoicing, and related documentation
Help ensure information flows smoothly between departments
Maintain organized records and documentation
Keep the office running efficiently by monitoring supplies and placing orders as needed
Contribute to a tidy, well-organized office environment

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

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