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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Morris Plains · Job Posted May 26, 2026
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Job Description

We are looking for a dependable Office Assistant to support daily workplace operations in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while providing administrative assistance to leadership and staff. The role combines front-desk coordination, meeting support, travel and expense administration, and upkeep of shared office spaces to help the office run smoothly each day.

Job Responsibility

  • Welcome visitors, oversee front-desk activity, and coordinate guest access needs such as parking arrangements
  • Maintain inventory of office materials and common-area supplies, and place orders to keep essential items available
  • Support the planning and execution of onsite and offsite meetings, including room preparation, catering coordination, and general event readiness
  • Provide administrative assistance to senior leaders by handling scheduling support, document processing, and other day-to-day office tasks
  • Arrange executive travel plans and prepare related documentation to ensure smooth business trips
  • Process and submit expense documentation accurately and in a timely manner
  • Create and follow up on facility service requests for issues such as heating, cooling, or other office maintenance concerns
  • Keep kitchen, coffee, and refrigerator areas organized, stocked, and clean, including post-meal cleanup and coordination of leftover food donations when appropriate
  • Set up meeting rooms with the materials and layout needed for internal discussions and hosted gatherings

Requirements

  • Prior experience in an office support, receptionist, or administrative coordination role
  • Ability to manage inbound calls, greet visitors courteously, and handle front-desk responsibilities with confidence
  • Strong clerical skills, including document handling, scanning, filing, and general administrative support
  • Comfortable coordinating lunch orders, office supplies, and other workplace service needs with attention to detail
  • Proven ability to stay organized while supporting multiple requests from staff and senior leadership
  • Clear communication skills and a customer-focused approach when working with employees, visitors, and vendors
  • Ability to maintain shared spaces in a neat and well-organized condition and assist with meeting room setup as needed

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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