Office Assistant Job at Beacon Hill (Waltham)

Office Assistant

Beacon Hill

Location:
United States , Waltham

Category:
Office Administration

Contract Type:
Employment contract

Salary:

50000.00 - 60000.00 USD / Year

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Job Description:

Office Assistant to $60K – Support a High-End Client Service! Our client, a boutique professional services firm, is seeking an Office Assistant to provide polished front-of-house support and ensure smooth daily operations. In this role, you’ll manage client interactions, maintain organized systems, and support administrative workflows that keep the business running efficiently. The ideal candidate brings 3+ years of administrative experience, exceptional attention to detail, and a reliable, professional presence in the office.

Job Responsibility:

serving as the first point of contact for clients and visitors and delivering a professional presence
answering and routing phone calls while maintaining accurate logs
updating databases and managing client documentation
supporting daily office operations including mail handling, filing, restocking common areas, and maintaining orderly workspaces
assisting Vice Presidents with meeting preparation, client file updates, letters, and follow-up tasks
coordinating administrative steps for new business such as scheduling exams, preparing applications, and scanning records
supporting client service needs including processing policy updates and tracking outstanding requests
running policy summaries and preparing materials for client meetings
completing additional administrative tasks as needed

Requirements:

3+ years of administrative experience
strong organizational skills and the ability to independently prioritize tasks
excellent communication skills and a client-service mindset
proficiency in Microsoft Office and comfort learning new systems
sound judgment, reliability, and a proactive approach to finding work in a quiet office environment
an ability to thrive in a professional setting where consistency, accuracy, and presentation matter

What we offer:

100% employer-paid healthcare
free parking

Additional Information:

Job Posted:
March 04, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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