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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Minneapolis Employment contract, Contract work · Job Posted July 04, 2026
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Job Description

We are looking for an organized and dependable Office Assistant to support daily administrative operations for a growing nonprofit organization. This contract-to-permanent position is ideal for someone who enjoys keeping an office running smoothly, managing competing priorities, and providing helpful support across multiple teams. The right candidate will bring a proactive mindset, strong communication skills, and confidence handling a variety of clerical and front-office tasks.

Job Responsibility

  • Provide day-to-day administrative support by preparing documents, making copies, sending faxes, and organizing records for different departments
  • Keep the office environment orderly and functional by assisting with general facility-related needs and routine office upkeep
  • Answer and direct incoming phone calls to the appropriate staff members while maintaining a courteous and welcoming presence
  • Enter and update information accurately in internal systems, spreadsheets, and office records
  • Process incoming and outgoing mail, packages, and printed materials in a timely and organized manner
  • Scan, file, and maintain physical and digital documents so information is easy to access when needed
  • Assist with reception and general office coordination to help ensure smooth daily workflow across the organization

Requirements

  • Strong written and verbal communication skills for handling calls, messages, and everyday office correspondence
  • Working knowledge of standard office equipment, including printers, scanners, copiers, and mailing tools
  • Proficiency with Microsoft Word and Microsoft Excel
  • Experience with general administrative support such as filing, document handling, mail processing, and data entry
  • Positive, team-oriented approach with a willingness to support both routine tasks and urgent requests

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
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