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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Portland · Job Posted June 04, 2026
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Job Description

We are looking for a dependable Office Assistant to support daily administrative and mailroom activities for our location. This is an onsite, Long-term Contract opportunity suited for someone who enjoys keeping office operations organized, providing helpful service, and handling routine correspondence with accuracy. The person in this role will serve as the primary in-office support presence and help maintain a welcoming, well-organized environment.

Job Responsibility

  • Manage incoming and outgoing mail, including sorting deliveries, preparing items for shipment, and coordinating routine pickup or drop-off needs
  • Greet visitors and respond to general inquiries in a courteous and helpful manner, creating a positive experience for anyone contacting the office
  • Record and track correspondence, packages, and related office communications to maintain accurate documentation
  • Perform day-to-day clerical support such as organizing files, updating basic records, and assisting with office paperwork
  • Maintain an orderly front office environment and help ensure supplies, materials, and shared spaces are well managed
  • Work independently as the primary onsite office support team member while communicating effectively with property management or other partners as needed

Requirements

  • Previous experience in office support, reception, clerical administration, or mail handling
  • Strong customer service skills with a detail-oriented and approachable communication style
  • Demonstrated reliability, punctuality, and ability to manage responsibilities with minimal supervision
  • Comfort using Google Apps and other basic office technology for communication and recordkeeping
  • Ability to handle mail processing tasks accurately and stay organized throughout the workday
  • Willingness to work onsite Monday through Friday
  • Ability to meet all candidate screening requirements

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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