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Office Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Newport

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Office Assistant to join our team in Newport, Rhode Island. This is a contract position that requires excellent organizational skills and a commitment to providing outstanding administrative support. You will play a key role in assisting families, maintaining records, and ensuring smooth daily operations.

Job Responsibility:

  • Welcome parents and visitors, providing a friendly and attentive environment during drop-offs
  • Respond to incoming phone calls promptly and courteously, addressing inquiries or redirecting calls as needed
  • Support families with application processes by providing guidance and assistance
  • Perform accurate data entry to maintain and update children's records
  • Oversee attendance processes, including printing, distributing, collecting, and posting attendance records
  • Collaborate with teachers to assist in the creation of classroom newsletters
  • Handle document scanning and organization to ensure accessibility and proper filing
  • Execute general clerical duties such as scheduling, record-keeping, and correspondence

Requirements:

  • Proven experience in reception, administrative, or clerical roles
  • Proficiency in handling document scanning and digital filing systems
  • Strong communication skills, both verbal and written, for interacting with families and staff
  • Exceptional organizational abilities to manage records and multitask effectively
  • Familiarity with basic office software, including data entry programs
  • Ability to maintain professionalism and confidentiality in all interactions
  • Detail-oriented mindset with a focus on accuracy in administrative tasks
  • Comfortable working in a team-oriented environment and supporting broader program goals
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 06, 2026

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