Office Assistant Job at Robert Half (Bala Cynwyd)

Office Assistant

Robert Half

Location:
United States , Bala Cynwyd

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Office Assistant to support daily front office operations for a Financial Services organization located in the Greater Philadelphia Region. This is a contract position suited for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing administrative and reception-related duties. The ideal Office Assistant candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple office priorities moving smoothly.

Job Responsibility:

Maintain a well-organized office environment by supporting day-to-day facility organization, common area readiness, and overall workplace order
Coordinate meeting space availability by managing conference room calendars and confirming room reservations for internal teams and visitors
Sort, distribute, and prepare incoming and outgoing mail, including timely handling of check payments received through postal deliveries
Welcome clients, guests, and employees at the front desk, creating a courteous and welcoming first impression for everyone entering the office
Monitor office inventory levels and restock shared supplies to ensure work areas and common spaces remain properly equipped
Keep seating layouts and workstation assignments current, making updates as office occupancy or team needs change
Assist with preparing desks and office setups for new team members so workspaces are ready for a smooth first day experience
Support access-related administration by helping track office keys and coordinating employee credential or entry needs with appropriate teams
Contribute to special assignments and general administrative support tasks as business needs arise

Requirements:

Prior experience in office administration, front desk support, reception, or a similar coordination-focused role is preferred
Strong organizational ability with careful attention to accuracy, follow-through, and detail in daily tasks
Clear written and verbal communication skills with a service-oriented approach
Ability to manage several responsibilities at once in a busy office setting while maintaining a positive demeanor
Comfort using office equipment, document scanning tools, phone systems, and calendar or scheduling applications
Capability to handle clerical work such as document processing, inbound call support, and general administrative coordination

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Work Type:

On-site work

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