Office Assistant

• Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant
• Greet all visitors and callers, ensuring a welcoming experience
• Monitor building access and door security
• Support departments with administrative needs such as creating packets and laminating signs
• Handle daily mail processing, billing, and distribution
• Maintain strong relationships with vendors
• Reconcile and approve weekly shipping invoices
• Distribute packages and maintain mailroom standards
• Keep the front desk, conference rooms, and shared spaces organized and clean
• Maintain the office kitchen, including stocking and cleaning responsibilities
• Perform regular fridge cleanouts and restock shared supplies
• Support the fitness center and shower areas by replenishing needed items
• Restock kitchen, coffee, and front desk supplies
• Manage fruit deliveries, beverages, and office water orders
• Coordinate with vendors such as the Canteen service for coffee supplies
• Organize and maintain supply closets and shared inventory
• Manage laundry and dry-cleaning invoices for kitchen linens
• Assist with internal events and celebrations, including catering and logistics

• Strong communication and customer service skills
• Organization, initiative, and a positive attitude
• Proficiency with computers, including Microsoft Office
• Valid driver’s license and ability to travel for work purposes is required
• High school diploma or equivalent
• 1+ years’ experience in a busy, professional office environment
• Prior experience with a multi-line phone system preferred

Prior experience with a multi-line phone system

• Competitive pay and benefits
• A people-first, inclusive culture
• Onsite fitness center
• Heated, underground parking
• Employee Stock Ownership Plan (ESOP)
• Generous PTO and floating holidays
• Healthy 401(k) and Profit Sharing
• Paid Parental Leave
• Findorff Shop credit to buy company swag
• Career growth and development
• Mentorship and guidance