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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Grand Rapids · Job Posted May 27, 2026
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Job Description

We are looking for an Office Assistant to support daily administrative operations. This is a contract position suited for someone who is organized, attentive to detail, and comfortable handling a mix of office coordination, data entry, and front-desk support. The role involves managing sample information, preparing outgoing materials, and ensuring reports and communications are processed accurately and on time.

Job Responsibility

  • Enter sample details for materials such as soil, beer, and water while maintaining accuracy across varying quantities and specifications
  • Assemble bottle orders for distribution by confirming items are prepared correctly and ready for shipment or pickup
  • Print, organize, and send reports to the appropriate recipients in a timely and accurate manner
  • Provide front-desk assistance by greeting visitors and supporting general reception coverage as needed
  • Answer incoming calls, direct inquiries to the right contacts, and relay messages clearly and promptly
  • Scan, file, and maintain documents to support efficient recordkeeping and office organization
  • Assist with routine clerical tasks that help keep daily office operations running smoothly

Requirements

  • Previous experience in an office support, administrative, or receptionist role
  • Ability to perform accurate data entry and manage detailed information with consistency
  • Comfortable handling inbound phone calls and communicating with a strong attention to detail
  • Experience with document scanning, filing, and general clerical support
  • Strong organizational skills and the ability to manage multiple tasks throughout the day
  • Basic computer proficiency, including working with reports and standard office software
  • Reliable attendance and the ability to work effectively in a contract position environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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