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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Minneapolis · Job Posted July 03, 2026
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Job Description

We are looking for an organized and dependable Office Assistant to support daily administrative operations for a growing nonprofit organization. This contract-to-permanent position is ideal for someone who enjoys keeping an office running smoothly, managing competing priorities, and providing helpful support across multiple teams. The right candidate will bring a proactive mindset, strong communication skills, and confidence handling a variety of clerical and front-office tasks.

Job Responsibility

  • Provide day-to-day administrative support by preparing documents, making copies, sending faxes, and organizing records for different departments
  • Keep the office environment orderly and functional by assisting with general facility-related needs and routine office upkeep
  • Answer and direct incoming phone calls to the appropriate staff members while maintaining a courteous and welcoming presence
  • Enter and update information accurately in internal systems, spreadsheets, and office records
  • Process incoming and outgoing mail, packages, and printed materials in a timely and organized manner
  • Scan, file, and maintain physical and digital documents so information is easy to access when needed
  • Assist with reception and general office coordination to help ensure smooth daily workflow across the organization

Requirements

  • Proactive mindset
  • Strong communication skills
  • Confidence handling clerical and front-office tasks
  • Demonstrated ability to manage multiple assignments efficiently
  • Ability to adjust priorities as business needs change
  • Comfortable working independently
  • Follow through on tasks with minimal supervision
  • Strong written and verbal communication skills
  • Working knowledge of standard office equipment (printers, scanners, copiers, mailing tools)
  • Proficiency with Microsoft Word and Microsoft Excel
  • Experience with general administrative support (filing, document handling, mail processing, data entry)
  • Positive, team-oriented approach
  • Willingness to support routine tasks and urgent requests

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training
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