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Office Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Pedro

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated part time Office Assistant to join our team in San Pedro, California. In this Contract to permanent position, you will play a vital role in supporting volunteer activities, assisting clients, and ensuring smooth administrative operations. This opportunity is ideal for someone who thrives in a collaborative environment and is committed to providing exceptional service.

Job Responsibility:

  • Coordinate volunteer schedules, manage shift adjustments, and maintain the volunteer desk area
  • Facilitate volunteer onboarding sessions and participate in training initiatives
  • Organize volunteer appreciation events and assist with updating the volunteer handbook quarterly
  • Respond to client inquiries via phone, onboard new clients, and ensure accurate intake documentation
  • Communicate dietary needs, delivery updates, and special requests to relevant teams
  • Process client payments and donation transactions with precision
  • Maintain both electronic and physical records in an organized manner through data entry and filing
  • Provide administrative support to the Executive Director and assist with special projects
  • Perform general office tasks, including scanning documents and answering inbound calls
  • Deliver compassionate and detail-oriented service to clients, families, and visitors

Requirements:

  • Strong communication and interpersonal skills to interact effectively with clients and volunteers
  • High level of organization and attention to detail for managing records and schedules
  • Dependable and proactive approach to supporting administrative and office operations
  • Ability to handle receptionist duties, including answering calls and greeting visitors
  • Proficiency in clerical tasks such as document scanning and data entry
  • Capacity to adapt and contribute to special projects as needed
  • Familiarity with basic financial processes for payment and donation handling
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 05, 2026

Employment Type:
Parttime
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