Office Assistant

• Welcome visitors and clients with a courteous and friendly attitude, offering refreshments and maintaining a hospitable front office environment
• Assist in scheduling and managing calendars, coordinating appointments, and ensuring smooth conference room bookings
• Keep the office organized and presentable by managing supplies, maintaining common areas, and upholding a neat aesthetic
• Process expense reports through Concur, ensuring accuracy and timely submission, and help track office-related expenses
• Monitor the inventory of office supplies, placing orders when needed, and ensuring kitchen and coffee areas are fully stocked
• Provide general administrative support, including filing, data entry, and other clerical tasks to streamline office operations
• Maintain cleanliness and order within the workspace and ensure adherence to high standards
• Handle inbound calls, answer queries, and direct communication efficiently
• Collaborate with team members to address any operational needs and maintain a productive workflow

• Proven experience in office administration, hospitality, or a similar role
• Strong organizational skills with the ability to multitask effectively and pay attention to detail
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Familiarity with Concur or other expense management systems is preferred but not mandatory
• Excellent verbal and written communication skills
• A proactive and detail-oriented attitude with a focus on hospitality
• Ability to maintain a clean and organized workspace
• Comfortable using various computer programs and accounting software systems

Familiarity with Concur or other expense management systems

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan