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Office Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Portland

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated part time Office Assistant to join our team in Portland, Maine. In this role, you will be responsible for managing mail operations, providing excellent customer service, and maintaining accurate documentation of correspondence. This is a long-term contract position, offering an opportunity to work onsite in an attentive and welcoming environment.

Job Responsibility:

  • Handle incoming and outgoing mail, ensuring timely delivery and accurate processing
  • Provide friendly and attentive customer service to internal and external parties
  • Maintain detailed records of correspondence and mail operations
  • Collaborate with property managers to address office-related needs and logistics
  • Ensure office supplies are well-stocked and organized
  • Coordinate with delivery services, including FedEx, to manage drop-offs and pickups
  • Support general clerical tasks such as filing, scanning, and data entry
  • Uphold a neat and organized workspace that aligns with business casual dress standards
  • Monitor office operations to ensure smooth day-to-day functionality

Requirements:

  • Previous experience in receptionist or clerical roles is preferred
  • Strong organizational skills with attention to detail
  • Excellent communication and customer service abilities
  • Proficiency with Google Apps specifically Google Meet
  • Ability to manage mail processing and delivery tasks efficiently
  • Reliable and punctual with a strong sense of responsibility
  • Comfortable working independently as the sole office employee
  • All candidates are required to undergo screening as part of the hiring process
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

Employment Type:
Parttime
Work Type:
On-site work
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