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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, San Jose · Job Posted April 12, 2026
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Job Description

We are looking for a detail-oriented and proactive Office Assistant to join our team in San Jose, California. This is a contract-to-permanent opportunity, offering you the chance to contribute to the smooth operation of our office environment while supporting various administrative tasks. The ideal candidate will be organized, resourceful, and capable of handling a wide range of responsibilities with professionalism.

Job Responsibility

  • Provide comprehensive administrative support to ensure efficient office operations
  • Maintain clean, organized, and safe office spaces, including conference rooms, restrooms, and breakrooms
  • Monitor and manage inventory levels for office and breakroom supplies, ensuring timely restocking
  • Coordinate weekly lunch orders within budget, ensuring quality and punctual delivery
  • Assist with planning and organizing departmental lunches and company events
  • Oversee deliveries and orders, including managing Costco supplies to maintain adequate stock
  • Update and maintain accurate site maps and seating arrangements for the office
  • Facilitate new permanent onboarding by preparing badges, assigning seating, and setting up workstations
  • Support vendor and contractor onboarding, including payment processing through financial systems
  • Process check deposits and maintain confidentiality when handling sensitive information

Requirements

  • Proven experience in receptionist duties, including answering inbound calls and greeting visitors
  • Strong organizational skills with the ability to manage clerical tasks efficiently
  • Proficiency in document scanning and maintaining accurate records
  • Ability to handle confidential information with discretion and professionalism
  • Excellent communication skills and a customer-focused attitude
  • Proficiency in basic office tools and technology, such as email and document management systems

Nice to have

  • Familiarity with financial systems and payment processing is a plus
  • Experience in planning and coordinating events or meetings is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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