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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Dublin Employment contract, Contract work · Job Posted June 02, 2026
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Job Description

Robert Half's client is seeking an Office Assistant to join their team in Dublin, CA. Support a mission-driven team where your organization skills make a daily impact. Are you someone who thrives in a structured, detail-oriented environment but enjoys variety in your day? This opportunity offers a strong foundation in office operations while giving you visibility across multiple functions - from member support to document management and team coordination. In this Office Assistant role, you’ll play a key part in keeping daily operations running smoothly for a busy trust fund office. You’ll support both administrative workflows and member-facing activities, making you an essential part of the team.

Job Responsibility

  • Manage incoming mail and payments, ensuring accurate sorting and processing
  • Scan, index, and upload documents to maintain organized digital records
  • Track and maintain member and enrollment data through spreadsheets
  • Coordinate workflows between internal systems to improve efficiency
  • Prepare and distribute documents, forms, and reports
  • Provide front desk support—greet visitors, answer calls, and assist walk-ins
  • Coordinate virtual and in-person meetings with internal team members
  • Support member communications, including scheduled distributions and documentation
  • Assist with general office operations and special projects as needed

Requirements

  • Bilingual in Spanish (preferred)
  • At least 1 year of general office or administrative experience
  • Strong data entry and computer skills
  • Working knowledge of Microsoft Word and Excel
  • Clear and professional communication skills
  • Polished phone presence and customer service mindset
  • Ability to manage multiple tasks and stay detail-oriented
  • Comfort with filing, organizing, and maintaining structured processes
  • Experience performing receptionist and general clerical support duties in an office environment
  • Ability to scan, organize, and manage large volumes of documents with a high level of accuracy
  • Comfortable handling inbound calls, greeting visitors, and providing attentive front-desk support
  • Proficiency in sorting incoming mail, maintaining files, and preparing administrative paperwork
  • Working knowledge of spreadsheet tools for tracking data and producing organized reports
  • Strong attention to detail, time management, and ability to manage multiple priorities efficiently
  • Spanish language skills are preferred for assisting a diverse member population

Nice to have

  • Bilingual in Spanish (preferred)
  • Spanish language skills are preferred for assisting a diverse member population

What we offer

  • Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
  • Enrollment in company 401(k) plan (for hired contract/temporary professionals)
  • Free online training
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