CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Herndon · Job Posted May 13, 2026
Apply Position
Job Link Share

Job Description

We are looking for an organized Office Assistant to support daily administrative and operational activities at an onsite workplace. This Office Assistant contract position that begins with a two-week training period at four hours per day before moving into a full time schedule M-F 9am-5pm daily. The ideal candidate is comfortable managing front-office tasks, coordinating mail and shipments, and keeping supplies and work areas well organized. The Office Assistant position needs to be able to lift up to 40 pounds since the position will be handling all shipping and receiving. Handling heavy mailing as well.

Job Responsibility

  • Support day-to-day office operations by greeting visitors, answering incoming calls, and assisting with general administrative needs
  • Process inbound and outbound mail, packages, and deliveries while helping maintain accurate shipping and receiving activities
  • Organize, stock, and monitor office inventory and supplies to ensure materials are available when needed
  • Prepare documents through scanning, filing, and other clerical support tasks to keep records current and accessible
  • Assist with conference and meeting arrangements, including room setup and coordination of required materials
  • Handle routine logistics support for incoming shipments, outgoing packages, and internal distribution of items
  • Lift and move boxes and office materials weighing up to 40 pounds as part of shipping, receiving, and supply management duties

Requirements

  • At least 2 years of prior office support, administrative, or clerical experience
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Ability to manage receptionist-style responsibilities such as answering calls and assisting visitors professionally
  • Experience with document scanning, record handling, and general office organization
  • Familiarity with shipping, receiving, mail handling, and basic inventory support
  • Ability to lift and carry boxes or materials weighing up to 40 pounds
  • Strong communication skills, reliability, and the ability to work onsite Monday through Friday

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Assistant

8 matching positions

Office Assistant

Robert Half is partnering with a well-established organization in the Lehigh Val...
Location
Location
United States , Nazareth
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3+ years of administrative or office support experience
  • Strong organizational and multitasking skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Professional communication skills and attention to detail
Job Responsibility
Job Responsibility
  • Manage calendars, schedule meetings, and coordinate logistics
  • Handle incoming calls, emails, and general correspondence
  • Prepare reports, presentations, and documentation
  • Maintain organized filing systems (digital and physical)
  • Support office operations and assist with ad hoc projects
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • free online training
  • Fulltime
Read More
Arrow Right

Office Assistant

We are looking for a Part Time Office Assistant in New York, New York. This Cont...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an office support, administrative, or clerical position
  • Ability to manage physical mail, documents, and routine office tasks with strong attention to detail
  • Familiarity with common office software and computer-based programs used for administrative support
  • Strong organizational skills with the ability to prioritize multiple responsibilities throughout the day
Job Responsibility
Job Responsibility
  • Receive incoming mail, digitize documents when needed, and route materials to the appropriate departments in a timely manner
  • Keep track of coffee, breakroom, and general office supply levels and restock essential items to support uninterrupted daily operations
  • Arrange service requests for office maintenance issues and follow through to help ensure repairs are resolved efficiently with limited disruption
  • Coordinate weekly catered lunch orders, confirming selections align with dietary needs and approved spending guidelines
  • Prepare and organize the lunch setup each week so food and supplies are presented neatly and ready on time
  • Restore shared spaces after catered events by cleaning, tidying, and returning the area to an orderly condition
  • Provide general clerical support to assist with office workflow, administrative tasks, and day-to-day team needs
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right

Office Assistant

Location
Location
United States , Gaithersburg
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–2 years of office or administrative experience
  • Strong organizational skills
  • Microsoft Office proficiency
Job Responsibility
Job Responsibility
  • Answer phones and greet visitors
  • Manage mail, supplies, and office organization
  • Assist with data entry and document preparation
  • Support scheduling and general office needs
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

We are looking for an organized Office Assistant to support daily administrative...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an office assistant, receptionist, or similar administrative support role
  • Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
  • Experience scanning, filing, and organizing documents with strong attention to accuracy
  • Solid clerical and administrative skills, including data entry and document handling
  • Comfortable managing multiple tasks efficiently in a structured office environment
  • Strong organizational skills and a dependable, service-oriented approach to daily work
Job Responsibility
Job Responsibility
  • Welcome visitors, manage the reception area, and create a positive first impression for guests and staff
  • Answer incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly
  • Scan, organize, and maintain documents to ensure records are easy to retrieve and properly filed
  • Perform a variety of administrative support tasks such as data entry, copying, sorting mail, and preparing routine paperwork
  • Keep office materials, files, and shared spaces orderly to support smooth day-to-day operations
  • Assist team members with general clerical needs and provide dependable support across office functions
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Assistant

As Office Assistant, you are the central point of contact ensuring a smooth, wel...
Location
Location
Netherlands , Rijswijk
Salary
Salary:
Not provided
europoolsystem.com Logo
Euro Pool System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • You have an MBO-level education in an secretarial field
  • You bring relevant experience in an administrative and secretarial role, preferably within an international environment
  • You have proven experience in managing and following up on administrative processes
  • You have a strong proficiency in both English and Dutch, written and spoken
  • You have good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
Job Responsibility
Job Responsibility
  • Coordinate day-to-day office operations
  • Welcome visitors and support colleagues
  • Maintain strong external relationships
  • Ensure administration, information management, and office processes are accurate and up-to-date
  • Organize events and hospitality services
  • Coordinate logistics and travel arrangements
  • Support staff events and catering.
What we offer
What we offer
  • Work 32 – 40 hours
  • A competitive salary
  • 25 vacation days per year (based on full-time employment)
  • Work in an international, dynamic, and growing organization
  • A good pension scheme
  • Collaboration with engaged professionals in a purpose-driven organization focused on sustainability and circularity.
  • Fulltime
Read More
Arrow Right

Office Assistant

At Heyra, we move fast. We're an AI consultancy of around 45 people in the heart...
Location
Location
Denmark , Copenhagen
Salary
Salary:
Not provided
life-science-talent-solutions.dk Logo
Life Science Talent
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Organised, reliable, and good at juggling several things at once without dropping the ball
  • Service-minded, outgoing, and welcoming
  • Proactive, you spot what needs doing and do it
  • Energised by the mix of hands-on and administrative work
  • Being curious about data and AI is a big plus
  • Fluent in English, Danish is a big plus
Job Responsibility
Job Responsibility
  • Keeping the snack cabinet and fridge stocked
  • Keeping common areas in order
  • Prepping meeting rooms and making guests feel at home from the moment they walk in
  • Managing access: keys, software, Google Workspace admin
  • Ordering food for events and the occasional team lunch
  • If you're into it: building small automations, maybe a Nemlig ordering agent or something similar
  • If you're into it: hands-on creative projects, maybe a coffee nook, more personality in the social room, taking care of the plants
  • Parttime
Read More
Arrow Right

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...
Location
Location
United States , Saint Paul
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office support, receptionist, or administrative roles in a detail-focused environment
  • Ability to answer inbound calls, greet visitors, and provide dependable front-office assistance
  • Proficiency with clerical tasks such as scanning documents, filing, record maintenance, and general administrative support
  • Strong organizational skills with the ability to manage supplies, schedules, and multiple day-to-day requests
  • Comfortable coordinating with vendors, building contacts, and internal staff to resolve office-related needs
  • Ability to use basic office technology, including scanning equipment and standard workplace software
  • Strong communication skills and a customer-focused approach when assisting employees, visitors, and external contacts
Job Responsibility
Job Responsibility
  • Manage daily office support activities, including stocking refreshments, organizing supplies, distributing product samples, and assisting with general administrative tasks
  • Conduct routine checks of office and building areas, arrange maintenance when needed, and follow through on workplace issues to help maintain a safe and functional environment
  • Prepare desks and common areas for employees and visitors, and assist with access badges or related workplace entry needs
  • Coordinate meeting spaces by handling room reservations, arranging shared office resources, and providing basic audio-visual support for events and internal gatherings
  • Track inventory for office, meeting, and event materials, and work with vendors to place orders and ensure items are replenished on time
  • Provide front-desk and clerical support by answering inbound calls, assisting visitors, scanning documents, and completing administrative filing or recordkeeping tasks
  • Support online store operations as needed, which may include processing orders, monitoring stock levels, preparing shipments, and responding to customer inquiries after training is completed
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

We are seeking a detail-oriented and organized Office Assistant to support daily...
Location
Location
United States , Herndon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of administrative experience required
  • Strong technical skills, including proficiency with Microsoft Office Suite, required
  • Strong communication, organization, and multitasking skills
  • Ability to work independently and manage priorities effectively
Job Responsibility
Job Responsibility
  • Provide general administrative support to the office team
  • Answer phones, greet visitors, and respond to emails professionally
  • Manage filing systems, records, and office documents
  • Schedule meetings, coordinate calendars, and assist with travel arrangements
  • Order and maintain office supplies and equipment
  • Assist with data entry, reporting, and basic spreadsheet tracking
  • Support mail distribution, shipping, and other front office duties
  • Help coordinate projects and maintain workflow processes
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right