Office Assistant Job at Robert Half (Reno)

Job Description

We are looking for a detail-oriented Office Assistant to support daily operations for an organized office environment in Reno, Nevada. This Contract part-time position, Monday through Thursday, 9:00AM to 3:00PM opportunity is ideal for someone who enjoys keeping administrative processes organized, communicating with a wide range of people, and contributing to both office coordination and marketing-related projects. The role works closely with property and building leadership while helping maintain efficient workflows, clear communications, and strong day-to-day office support.

Job Responsibility

Greet visitors courteously, and provide dependable reception, answer inbound calls, and back-office support as needed
Coordinate front-office and administrative activities, including scheduling, correspondence, filing, document handling, and accurate data entry
Provide day-to-day support to the Property and Building Manager by organizing tasks, following up on action items, and assisting with operational coordination
Maintain calendars, arrange meetings, and help distribute timely internal and external communications to keep teams aligned
Assist with updating and refreshing newsletters, announcements, flyers, and other branded materials to support outreach and communication efforts
Prepare and revise PowerPoint presentations and slideshow materials for events, programs, and service-related needs
Check shared areas for brochure and resource availability, restocking materials as needed to ensure visitors and staff have current information
Track office and facility supply levels, assist with inventory counts, and maintain organized records for administrative resources
Assist with special events, cross-functional projects, and general office initiatives that support smooth daily operations across departments

Requirements

At least 2 years of experience in administrative support, office coordination, reception, customer service, or a related office-based role
Strong written and verbal communication skills with the ability to interact professionally and warmly with diverse audiences
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Ability to create or support newsletters, communications, presentations, and marketing materials
Strong organizational skills with careful attention to detail and accuracy in clerical and recordkeeping tasks
Comfortable learning new tools, systems, and office processes in a timely manner
Flexible and adaptable, with the ability to shift priorities and manage multiple responsibilities effectively

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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