Office Assistant Job at Robert Half (Portland)

New

Office Assistant

About the Role: We’re looking for a reliable, kind, and highly organized Persona...

Location

United States , Philadelphia

Salary:

Not provided

Schulson Collective

Expiration Date

July 04, 2026

Requirements

Prior experience in a similar role (personal assistant, household assistant, or executive assistant)
Valid driver’s license and reliable transportation
Strong communication and organizational skills
Comfortable working in-person full-time
Ability to Manage Time Effectively
Proficiency in Multitasking
Strong Problem Solving Skills
Ability to Work Independently
Capacity to Handle Confidential Information
Experience With Calendar Management

Job Responsibility

Manage calendar, appointments, and scheduling
Help organize and maintain email inbox
Coordinate meetings and basic work-related tasks
Run occasional errands (shopping, returns, pickups)
Schedule and manage home services (cleaning, repairs, maintenance)
Help coordinate upkeep of a second home (vendors, cleaning, general oversight)
Handle vehicle-related needs (service, inspections, etc.)
Assist with family-related logistics as needed
Book and manage travel (business and personal)
Occasionally assist with travel planning for others

What we offer

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
401k
Commuter Benefits
Potential Bonuses

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support daily front desk and...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, office assistant, or administrative support role
Strong verbal communication skills with the ability to interact professionally with visitors, staff, and service providers
Ability to manage inbound calls, greet guests, and handle clerical tasks with accuracy and professionalism
Comfortable performing document handling tasks such as scanning, filing, and general administrative support
Proven ability to maintain organized shared spaces and manage multiple responsibilities throughout the day
Basic understanding of office equipment, including copiers and other common workplace devices
Reliable time management skills and the ability to work independently during scheduled weekday coverage
Detail-oriented approach to workplace standards, safety procedures, and visitor recordkeeping

Job Responsibility

Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge
Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards
Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location
Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance
Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly
Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts
Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed
Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas
Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact
Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support onsite production, p...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting office, print production, mailroom, or clerical operations in a detail-focused environment
Ability to handle document scanning, filing, shipping coordination, and other administrative support tasks with strong attention to detail
Working knowledge of printing projects, digital print equipment, and finishing processes
Familiarity with Adobe Photoshop or similar design software used to prepare and edit production materials
Strong organizational skills with the ability to manage multiple requests and meet deadlines in an onsite setting
Comfortable lifting, packing, and moving materials related to mail, printed pieces, and office shipments
Effective communication skills and the ability to collaborate with internal stakeholders to deliver high-quality service

Job Responsibility

Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule
Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization
Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures
Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed
Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts
Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance
Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins
Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution
Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations. Th...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, front desk, receptionist, or administrative role
Strong verbal and written communication skills, including clear email correspondence and in-person interaction
Comfortable handling deliveries, visitor support, catering coordination, and general back-office tasks
Ability to use basic office equipment and standard workplace technology with confidence
Strong organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
Customer-service mindset with a dependable and detail-oriented presence
Capable of supporting onsite logistics for events, restocking needs, and day-to-day office operations

Job Responsibility

Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach
Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere
Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup
Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups
Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office
Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents
Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication
Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects
Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Assistant

A professional services firm in Shelton, CT is seeking a dependable and organize...

Location

United States , Shelton

Salary:

24.00 - 28.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of general office or administrative experience
Strong computer skills and comfort learning office systems
Professional communication and interpersonal skills
Ability to multitask and stay organized in a fast-paced environment

Job Responsibility

Answer and direct incoming phone calls
Manage filing and document organization
Handle incoming and outgoing shipments/packages
Provide general administrative and office support
Assist with maintaining office organization and workflow
Support staff with day-to-day operational needs

Parttime

Office Assistant

Our client is seeking an Office Assistant to support onsite administrative funct...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous office assistant or administrative experience preferred
Strong customer service and communication skills
Comfortable working in a fast-paced office environment
Proficiency with Microsoft Office and standard office equipment
Excellent organization and multitasking abilities
Professional, dependable, and detail-oriented
Must currently reside in Hawaii due to onsite work requirements

Job Responsibility

Provide general administrative support to the property management team
Answer phones, respond to inquiries, and greet tenants and vendors
Assist with scheduling appointments, inspections, and maintenance coordination
Prepare notices, correspondence, and office documents
Maintain tenant files, property records, and office databases
Process incoming mail and support filing and document organization
Order office supplies and assist with office upkeep
Support special projects and general office operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Office Assistant

This is a hands-on role within a fulfillment and warehouse operation. You’ll be ...

Location

United States , Woodland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience working in retail is a plus but not required
Proven reliability and punctuality
Strong attention to detail and pride in doing things right
Excellent organization skills
Positive attitude and willingness to help out in all areas
Comfortable using computers and learning new systems
Valid driver’s license and your own transportation
Prior fulfillment or warehouse experience is preferred but not required

Job Responsibility

Pick, inspect, and pack customer orders with care and accuracy
Check items for quality (no loose threads, stains, or visible flaws)
Print packing slips, verify addresses, and manage shipments via USPS, DHL, and FedEx
Organize and maintain inventory, including counting and restocking as needed
Assist with updates to product listings and inventory quantities in our system
Keep the workspace clean and organized, including taking out trash and preparing shipments
Communicate with customers under the direction of the operations manager
Run errands or drop off shipments as needed
Support the team wherever help is needed - flexibility and teamwork are key

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Assistant

We are looking for a dependable Office Assistant to provide day-to-day administr...

Location

United States , San Ramon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, administrative, or clerical role, preferably within an accounting, billing, or finance-related environment.
Proficiency with Microsoft Excel and confidence using spreadsheets, databases, and general computer applications.
Ability to work with accounting software, CRM tools, and internal business systems while managing data carefully.
Strong written and verbal communication skills, including the ability to handle routine customer-facing correspondence professionally.
Demonstrated attention to detail with the ability to manage multiple tasks, maintain logs, and meet deadlines consistently.
Comfortable coordinating with cross-functional teams to help resolve billing-related questions and administrative issues.
Experience handling inbound calls, email requests, and general office support tasks in a fast-paced setting.

Job Responsibility

Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.
Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.
Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.
Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.
Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.
Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.
Organize follow-up activities by scheduling next steps and keeping task records current for the team.
Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.
Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.
Maintain orderly documentation and records in alignment with company standards for accuracy and consistency.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Select Country

Office Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant

Our AI answers in your language