CrawlJobs Logo
Schulson Collective Logo Schulson Collective · Office Administration

Office Assistant

United States, Philadelphia · Job Posted June 09, 2026
Apply Position
Job Link Share

Job Description

About the Role: We’re looking for a reliable, kind, and highly organized Personal & Executive Assistant to support a busy professional with both work and day-to-day life. This is a long-term role for someone who enjoys helping others, takes pride in staying organized, and is comfortable jumping in wherever needed. This position is best suited for someone who is flexible, easygoing, and solutions-oriented - not overly corporate or rigid. We’re looking for a “get it done” person who can adapt to different situations and help things run smoothly. Schedule: Monday–Friday, 8:30 AM – 5:30 PM (in-office) Occasional light support outside of hours (evenings/weekends as needed, but not frequent) What You’ll Do: Day-to-Day Support Manage calendar, appointments, and scheduling Help organize and maintain email inbox Coordinate meetings and basic work-related tasks Personal & Household Support Run occasional errands (shopping, returns, pickups) Schedule and manage home services (cleaning, repairs, maintenance) Help coordinate upkeep of a second home (vendors, cleaning, general oversight) Handle vehicle-related needs (service, inspections, etc.) Assist with family-related logistics as needed Travel & Logistics Book and manage travel (business and personal) Occasionally assist with travel planning for others Keep itineraries organized and easy to follow General Support Jump in on miscellaneous tasks as they come up Help keep both work and personal life running smoothly and efficiently Who You Are: Kind, trustworthy, and easy to work with Organized and detail-oriented without being rigid Demonstrate strong initiative and the ability to move work forward without needing step‑by‑step guidance. Comfortable balancing both personal and professional tasks Flexible and adaptable when priorities shift Someone who takes ownership and follows through Requirements: Prior experience in a similar role (personal assistant, household assistant, or executive assistant) Valid driver’s license and reliable transportation Strong communication and organizational skills Comfortable working in-person full-time What This Role Is NOT: Not a strictly corporate executive assistant role Not limited to desk work - this includes hands-on, day-to-day support Not for someone who prefers highly structured, process-heavy environments Compensation Details Compensation: Salary (Based on Experience) Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Time Off, 401k, Commuter Benefits, Potential Bonuses Required Skills Ability to Manage Time Effectively Proficiency in Multitasking Strong Problem Solving Skills Ability to Work Independently Capacity to Handle Confidential Information Experience With Calendar Management Ability to Coordinate Logistics Skill in Maintaining a Clean and Organized Environment

Job Responsibility

  • Manage calendar, appointments, and scheduling
  • Help organize and maintain email inbox
  • Coordinate meetings and basic work-related tasks
  • Run occasional errands (shopping, returns, pickups)
  • Schedule and manage home services (cleaning, repairs, maintenance)
  • Help coordinate upkeep of a second home (vendors, cleaning, general oversight)
  • Handle vehicle-related needs (service, inspections, etc.)
  • Assist with family-related logistics as needed
  • Book and manage travel (business and personal)
  • Occasionally assist with travel planning for others
  • Keep itineraries organized and easy to follow
  • Jump in on miscellaneous tasks as they come up
  • Help keep both work and personal life running smoothly and efficiently

Requirements

  • Prior experience in a similar role (personal assistant, household assistant, or executive assistant)
  • Valid driver’s license and reliable transportation
  • Strong communication and organizational skills
  • Comfortable working in-person full-time
  • Ability to Manage Time Effectively
  • Proficiency in Multitasking
  • Strong Problem Solving Skills
  • Ability to Work Independently
  • Capacity to Handle Confidential Information
  • Experience With Calendar Management
  • Ability to Coordinate Logistics
  • Skill in Maintaining a Clean and Organized Environment

What we offer

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Paid Time Off
  • 401k
  • Commuter Benefits
  • Potential Bonuses
Schulson Collective - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Assistant

8 matching positions

New

Office Assistant

We are looking for a dependable Office Assistant to support daily front desk and...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in a receptionist, front desk, office assistant, or administrative support role
  • Strong verbal communication skills with the ability to interact professionally with visitors, staff, and service providers
  • Ability to manage inbound calls, greet guests, and handle clerical tasks with accuracy and professionalism
  • Comfortable performing document handling tasks such as scanning, filing, and general administrative support
  • Proven ability to maintain organized shared spaces and manage multiple responsibilities throughout the day
  • Basic understanding of office equipment, including copiers and other common workplace devices
  • Reliable time management skills and the ability to work independently during scheduled weekday coverage
  • Detail-oriented approach to workplace standards, safety procedures, and visitor recordkeeping
Job Responsibility
Job Responsibility
  • Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge
  • Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards
  • Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location
  • Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance
  • Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly
  • Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts
  • Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed
  • Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas
  • Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact
  • Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Office Assistant

We are looking for a dependable Office Assistant to support onsite production, p...
Location
Location
United States , Cincinnati
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting office, print production, mailroom, or clerical operations in a detail-focused environment
  • Ability to handle document scanning, filing, shipping coordination, and other administrative support tasks with strong attention to detail
  • Working knowledge of printing projects, digital print equipment, and finishing processes
  • Familiarity with Adobe Photoshop or similar design software used to prepare and edit production materials
  • Strong organizational skills with the ability to manage multiple requests and meet deadlines in an onsite setting
  • Comfortable lifting, packing, and moving materials related to mail, printed pieces, and office shipments
  • Effective communication skills and the ability to collaborate with internal stakeholders to deliver high-quality service
Job Responsibility
Job Responsibility
  • Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule
  • Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization
  • Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures
  • Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed
  • Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts
  • Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance
  • Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins
  • Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution
  • Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations. Th...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office support, front desk, receptionist, or administrative role
  • Strong verbal and written communication skills, including clear email correspondence and in-person interaction
  • Comfortable handling deliveries, visitor support, catering coordination, and general back-office tasks
  • Ability to use basic office equipment and standard workplace technology with confidence
  • Strong organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
  • Customer-service mindset with a dependable and detail-oriented presence
  • Capable of supporting onsite logistics for events, restocking needs, and day-to-day office operations
Job Responsibility
Job Responsibility
  • Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach
  • Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere
  • Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup
  • Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups
  • Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office
  • Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents
  • Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication
  • Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects
  • Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Assistant

A professional services firm in Shelton, CT is seeking a dependable and organize...
Location
Location
United States , Shelton
Salary
Salary:
24.00 - 28.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of general office or administrative experience
  • Strong computer skills and comfort learning office systems
  • Professional communication and interpersonal skills
  • Ability to multitask and stay organized in a fast-paced environment
Job Responsibility
Job Responsibility
  • Answer and direct incoming phone calls
  • Manage filing and document organization
  • Handle incoming and outgoing shipments/packages
  • Provide general administrative and office support
  • Assist with maintaining office organization and workflow
  • Support staff with day-to-day operational needs
  • Parttime
Read More
Arrow Right

Office Assistant

Our client is seeking an Office Assistant to support onsite administrative funct...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous office assistant or administrative experience preferred
  • Strong customer service and communication skills
  • Comfortable working in a fast-paced office environment
  • Proficiency with Microsoft Office and standard office equipment
  • Excellent organization and multitasking abilities
  • Professional, dependable, and detail-oriented
  • Must currently reside in Hawaii due to onsite work requirements
Job Responsibility
Job Responsibility
  • Provide general administrative support to the property management team
  • Answer phones, respond to inquiries, and greet tenants and vendors
  • Assist with scheduling appointments, inspections, and maintenance coordination
  • Prepare notices, correspondence, and office documents
  • Maintain tenant files, property records, and office databases
  • Process incoming mail and support filing and document organization
  • Order office supplies and assist with office upkeep
  • Support special projects and general office operations
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

This is a hands-on role within a fulfillment and warehouse operation. You’ll be ...
Location
Location
United States , Woodland Hills
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience working in retail is a plus but not required
  • Proven reliability and punctuality
  • Strong attention to detail and pride in doing things right
  • Excellent organization skills
  • Positive attitude and willingness to help out in all areas
  • Comfortable using computers and learning new systems
  • Valid driver’s license and your own transportation
  • Prior fulfillment or warehouse experience is preferred but not required
Job Responsibility
Job Responsibility
  • Pick, inspect, and pack customer orders with care and accuracy
  • Check items for quality (no loose threads, stains, or visible flaws)
  • Print packing slips, verify addresses, and manage shipments via USPS, DHL, and FedEx
  • Organize and maintain inventory, including counting and restocking as needed
  • Assist with updates to product listings and inventory quantities in our system
  • Keep the workspace clean and organized, including taking out trash and preparing shipments
  • Communicate with customers under the direction of the operations manager
  • Run errands or drop off shipments as needed
  • Support the team wherever help is needed - flexibility and teamwork are key
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

We are looking for a dependable Office Assistant to provide day-to-day administr...
Location
Location
United States , San Ramon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office support, administrative, or clerical role, preferably within an accounting, billing, or finance-related environment.
  • Proficiency with Microsoft Excel and confidence using spreadsheets, databases, and general computer applications.
  • Ability to work with accounting software, CRM tools, and internal business systems while managing data carefully.
  • Strong written and verbal communication skills, including the ability to handle routine customer-facing correspondence professionally.
  • Demonstrated attention to detail with the ability to manage multiple tasks, maintain logs, and meet deadlines consistently.
  • Comfortable coordinating with cross-functional teams to help resolve billing-related questions and administrative issues.
  • Experience handling inbound calls, email requests, and general office support tasks in a fast-paced setting.
Job Responsibility
Job Responsibility
  • Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.
  • Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.
  • Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.
  • Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.
  • Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.
  • Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.
  • Organize follow-up activities by scheduling next steps and keeping task records current for the team.
  • Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.
  • Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.
  • Maintain orderly documentation and records in alignment with company standards for accuracy and consistency.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

Robert Half is partnering with a client in Miami to hire a dependable Office Ass...
Location
Location
United States , Miami
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative or office support experience preferred
  • Strong organizational skills and attention to detail
  • Professional communication skills (written and verbal)
  • Ability to multitask and prioritize in a busy environment
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Friendly, reliable, and team-oriented
Job Responsibility
Job Responsibility
  • Provide general administrative support to the office team
  • Answer and direct incoming calls and greet visitors professionally
  • Perform data entry and maintain accurate records and files
  • Assist with filing, scanning, and document organization
  • Help coordinate schedules, meetings, and office logistics
  • Support email correspondence and internal communications
  • Assist with special projects and day-to-day office tasks as needed
Read More
Arrow Right