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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Chatsworth · Job Posted May 27, 2026
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Job Description

We are looking for a detail-oriented Office Assistant to support administrative and document management activities for an HR department at a non-profit organization in Chatsworth, California. This is a Contract position ideal for someone who is organized, dependable, and comfortable handling high-volume paperwork, mail distribution, and office support tasks. The role requires strong accuracy, the ability to manage physical and digital records, and a proactive approach to keeping daily operations running smoothly.

Job Responsibility

  • Manage incoming and outgoing correspondence, deliveries, and internal document distribution to ensure timely handling of materials
  • Prepare parcels and mailings for shipment, including applying postage and coordinating outbound packaging needs
  • Keep office equipment operational by addressing routine issues such as paper misfeeds, replacing toner, and monitoring basic supply needs
  • Reproduce, scan, organize, and retrieve documents while supporting both paper-based and electronic record requests
  • Maintain orderly filing systems by classifying records correctly, removing outdated materials, and coordinating archive activities
  • Assemble document packets and distribution materials for staff, departments, or external recipients as needed
  • Support off-site records storage by preparing boxes, labeling contents, and coordinating document retention activities
  • Perform data entry and other administrative support tasks related to records management and departmental operations
  • Assist with additional clerical and operational duties as assigned to support the HR team and broader office functions

Requirements

  • At least 2 years of experience in an administrative, clerical, or HR support role
  • Proficiency in filing, scanning, and organizing both physical and electronic documents
  • Experience with data entry and a strong focus on accuracy and confidentiality
  • Ability to manage multiple routine tasks efficiently in a fast-paced office environment
  • Comfortable handling mail, shipping materials, and general office support responsibilities
  • Basic troubleshooting ability for standard office equipment such as copiers, scanners, and postage machines
  • Strong organizational skills and the ability to maintain structured recordkeeping systems

What we offer

  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
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