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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Chicago · Job Posted June 28, 2026
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Job Description

We are looking for an experienced and self-directed Office Assistant to support daily front desk and workplace operations in Chicago, Illinois. This Contract position is ideal for someone with a hospitality mindset who takes pride in creating a welcoming, organized, and detail-oriented office environment. The person in this role will serve as a key point of contact for guests while helping maintain shared spaces and ensuring day-to-day administrative needs are handled efficiently.

Job Responsibility

  • Welcome guests, clients, and visitors and provide a positive arrival experience at the front desk
  • Oversee the appearance and readiness of common areas by keeping shared spaces neat, stocked, and presentable throughout the day
  • Perform workplace support tasks such as preparing coffee, replenishing pantry items, straightening furniture, and wiping down surfaces as needed
  • Manage incoming calls and general front desk inquiries, directing requests to the appropriate contacts in a timely manner
  • Handle routine clerical and administrative duties to support smooth office operations and daily business activities
  • Work independently to identify and address facility or hospitality-related needs with minimal supervision
  • Help coordinate basic office services and maintain an organized, efficient environment for employees and visitors
  • Support administrative processes that may involve billing, CRM updates, time-tracking tools, or related office systems when required

Requirements

  • Previous experience in hospitality, front desk support, workplace services, or office coordination
  • Ability to work independently and manage responsibilities effectively without extensive training or close supervision
  • Strong interpersonal skills with a customer-focused and detail-oriented approach to guest interactions
  • Comfortable handling clerical tasks, answering inbound calls, and responding to general office inquiries
  • Ability to maintain a clean, orderly, and service-oriented workplace environment
  • Familiarity with business software or office systems, including CRM platforms, timekeeping tools, or accounting-related applications, is a plus
  • Reliable organizational skills and attention to detail in a fast-moving office setting

Nice to have

Familiarity with business software or office systems, including CRM platforms, timekeeping tools, or accounting-related applications

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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