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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Grand Rapids · Job Posted June 28, 2026
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Job Description

We are looking for a dependable Office Assistant to support daily administrative operations in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping office workflows organized, handling incoming communications, and ensuring sample and order information is processed accurately. The role includes coordinating documentation, preparing reports, and assisting with front-office tasks in a fast-paced environment.

Job Responsibility

  • Record incoming sample details for materials such as soil, beer, and water, ensuring volumes and related information are entered accurately
  • Prepare bottle order packages by organizing required items and confirming requests are ready for distribution
  • Produce, review, and send reports in a timely manner while maintaining clear and accurate documentation
  • Welcome visitors and provide front-desk support to help maintain an organized office environment
  • Answer inbound calls, direct inquiries appropriately, and relay messages to the correct team members
  • Scan, file, and organize documents so records remain accessible and up to date
  • Assist with general clerical activities, including data entry, correspondence support, and routine office coordination

Requirements

  • Prior experience in an office support, receptionist, or administrative role
  • Ability to manage clerical tasks with strong attention to accuracy and detail
  • Comfortable answering inbound phone calls and communicating professionally with internal and external contacts
  • Experience scanning, organizing, and maintaining paper and digital documents
  • Basic computer proficiency, including report handling and routine data entry
  • Strong organizational skills with the ability to manage multiple tasks efficiently
  • Reliable attendance and the ability to work effectively in a structured office setting

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Company 401(k) plan
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