Office Assistant, Robert Half

Robert Half

Location:
United States, Washington

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Office Assistant to support day-to-day operations within our office in Washington, District of Columbia. This long-term contract position offers an opportunity to contribute to the organization’s efficiency by ensuring smooth administrative processes and maintaining a well-organized office environment. The ideal candidate will excel in organization, multitasking, and communication, while fostering a welcoming atmosphere for both staff and visitors.

Job Responsibility:

Maintain inventory and ensure timely ordering and restocking of office supplies to meet team needs
Monitor and replenish kitchen and breakroom essentials, including beverages, condiments, and cleaning supplies
Oversee scheduling, setup, and upkeep of conference rooms and shared office spaces to ensure they are clean, organized, and ready for use
Coordinate with external vendors to place orders, track deliveries, and resolve supply-related issues
Conduct regular inspections of office areas to ensure cleanliness and a well-maintained appearance, particularly in guest-facing spaces
Prepare workspaces and provide basic office orientation for new employees during onboarding
Offer backup support for reception and administrative duties, including mail distribution, document preparation, and scheduling assistance
Manage and operate basic office equipment effectively to support administrative functions
Assist with scanning, filing, and organizing documents as needed to support office operations
Respond to incoming calls and inquiries, ensuring prompt and effective communication.

Requirements:

Proficiency in Microsoft Office Suite, including Word, Excel, and SharePoint
Strong organizational skills and attention to detail
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Experience with ordering and maintaining office and kitchen supplies
Familiarity with basic office equipment such as scanners, printers, and phones
Excellent communication skills, both written and verbal
Prior experience in administrative or clerical roles is preferred
Comfortable coordinating with vendors and managing deliveries.

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
Eligibility to enroll in company 401(k) plan.

Additional Information:

Job Posted:
September 24, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Assistant