CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Arlington · Job Posted July 13, 2026
Apply Position
Job Link Share

Job Description

We are looking for a dependable Office Assistant to support daily workplace operations for a Contract position based in Arlington, Virginia. This role will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient, and detail-oriented office environment. The ideal candidate is proactive, service-oriented, and comfortable balancing front desk responsibilities with administrative coordination.

Job Responsibility

  • Welcome guests, clients, and team members with a courteous approach that creates a positive office experience
  • Manage meeting spaces by organizing conference room schedules, preparing rooms in advance, and confirming they are ready for use
  • Handle incoming and outgoing mail, deliveries, and shipments while ensuring timely distribution across the office
  • Keep the workplace running smoothly by replenishing supplies, arranging shared spaces, and supporting a clean, orderly environment
  • Prepare work areas and coordinate office logistics to help new employees transition into the workplace effectively
  • Assist with internal meetings and company events by supporting setup, coordination, and general administrative needs
  • Draft, format, and distribute routine office communications, documents, and correspondence as needed
  • Provide day-to-day administrative assistance to departments and leadership, including clerical support, document scanning, and phone coverage
  • Liaise with vendors and building management to address maintenance requests and follow through on office-related service needs
  • Support purchasing and invoice-related administrative tasks while contributing ideas to improve office processes and employee experience

Requirements

  • Prior experience in an office assistant, receptionist, front desk, or similar administrative support role
  • Ability to manage inbound calls, greet visitors, and maintain a detail-oriented front office presence
  • Strong clerical and organizational skills with attention to detail in handling documents and office records
  • Experience scanning, filing, and processing paperwork accurately and efficiently
  • Comfortable coordinating multiple tasks, schedules, and office requests in a fast-paced environment
  • Effective written and verbal communication skills for interacting with employees, guests, and external partners
  • Proficiency with standard office tools and general administrative procedures
  • Reliable, service-focused, and able to work independently while supporting a collaborative team environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Assistant

8 matching positions

New

Office Assistant

We are looking for a dependable Office Assistant to support a contract-based rec...
Location
Location
United States , Moreno Valley
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in filing, administrative support, records coordination, or data entry work
  • Strong attention to detail with the ability to maintain accuracy across repetitive tasks
  • Working knowledge of Microsoft Excel for entering and organizing data
  • Experience with document scanning, clerical support, or electronic recordkeeping processes
  • Comfort working with paper files, storage boxes, and standard office scanning equipment
  • Dependable work habits and the ability to follow established procedures independently
  • Good organizational skills and the ability to manage high volumes of documents efficiently
Job Responsibility
Job Responsibility
  • Receive and document incoming file boxes to maintain accurate tracking throughout the project
  • Arrange records in the proper numeric sequence and preserve consistent file order during handling
  • Build a complete inventory of documents after sorting activities are finished
  • Enter file details into Excel spreadsheets with close attention to accuracy and completeness
  • Scan paper records for electronic storage and confirm documents are captured clearly
  • Review files for missing, duplicate, or incorrectly labeled items and report issues promptly
  • Handle physical records carefully to protect document integrity during organization and digitization
  • Keep the work area orderly and provide general administrative support that helps the project stay on schedule
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations for...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an office support, receptionist, or administrative assistant role
  • Ability to manage light physical tasks such as moving furniture and setting up tables safely
  • Comfortable handling routine kitchen upkeep, dishwashing, and general housekeeping responsibilities
  • Familiarity with scanning documents or packages and maintaining organized records or tracking processes
  • Strong dependability and time management skills with the ability to handle multiple daily priorities
  • Detail-oriented communication skills and a service-oriented approach when assisting staff and visitors
  • Willingness to support clerical tasks and answer incoming phone calls as needed
Job Responsibility
Job Responsibility
  • Maintain kitchen and common areas so they remain clean, stocked, and presentable throughout the day
  • Prepare fresh coffee and monitor beverage stations to ensure supplies are available for staff and visitors
  • Load, run, and empty the dishwasher while keeping dishware and kitchen items organized
  • Restock refrigerators and office supplies in shared spaces to support smooth day-to-day operations
  • Receive deliveries, scan incoming packages, and place them in the appropriate designated pickup area
  • Assist with arranging furniture, tables, and room setups for meetings or team activities
  • Perform light housekeeping tasks that contribute to a neat, functional, and well-organized office setting
  • Support general clerical and receptionist-related duties, including answering inbound calls when needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Office Assistant

We’re partnering with a growing organization to find an Office Assistant who enj...
Location
Location
United States , Davenport
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A people-friendly professional who is comfortable interacting with visitors, customers, and internal teams
  • Strong attention to detail with the ability to prioritize multiple tasks
  • Previous experience in an administrative, office support, or receptionist-type role
  • Working knowledge of Microsoft Office (Word, Excel, Outlook)
  • Ability to handle sensitive information with discretion and professionalism
  • Clear written and verbal communication skills in English
  • High school diploma required
Job Responsibility
Job Responsibility
  • Serve as the welcoming face and voice of the office by greeting visitors and answering incoming calls
  • Handle general office and clerical tasks such as filing, scanning, copying, and data entry
  • Provide administrative support to the Accounting team, including assistance with AP and AR processes
  • Support the Sales function with order entry, invoicing, and related documentation
  • Help ensure information flows smoothly between departments
  • Maintain organized records and documentation
  • Keep the office running efficiently by monitoring supplies and placing orders as needed
  • Contribute to a tidy, well-organized office environment
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Office Assistant

We partner with a diverse mix of corporate and creative clients based in London'...
Location
Location
United Kingdom , London
Salary
Salary:
13.00 - 19.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong working knowledge of Microsoft Office, including Outlook and Excel
  • Desirable front-of-house experience
  • Customer-facing or customer service experience
  • Excellent administration skills
  • Professional telephone manner and communication skills
  • Strong organisational and time management skills
  • Ability to work independently and as part of a team
  • Initiative and a proactive approach
Job Responsibility
Job Responsibility
  • Gain hands-on experience with some of the best names in their industries
  • Work on one-day bookings to longer-term contracts
What we offer
What we offer
  • Direct employment with Office Angels
  • Eye care vouchers and contributions towards glasses for VDU use
  • Expert interview support and advice, including help finding permanent roles
  • Weekly pay and pension scheme with employer contributions
  • 28 days paid annual leave (accrued weekly)
  • Fulltime
Read More
Arrow Right

Office Assistant

We are committed to supporting your development, advancing your career, and prov...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
alterdomus.com Logo
Alter Domus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Diploma in Office Administration or any other related discipline
  • Minimum 2 years working experience as receptionist or in the office administration field
  • Pleasant, positive disposition and a team player
  • Good telephone manner, interpersonal and communication skills
  • Hardworking, meticulous and responsible
  • Good command of written and spoken English is a must, strong Mandarin would be an advantage
  • Good command of MS applications especially excel and powerpoint. Chinese word processing, an advantage
  • General accounting knowledge is a plus
Job Responsibility
Job Responsibility
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize and schedule internal meetings and appointments
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • ensuring that all items are invoiced and paid on time
  • Provide general support to visitors
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Participate actively in the planning and execution of company events
  • Ensure security, integrity and confidentiality of data
  • Coordinate meeting room schedules and bookings
What we offer
What we offer
  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, plus an additional day off for your birthday
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • 24/7 support available from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location
  • Fulltime
Read More
Arrow Right

Office Assistant

We are looking for an Office Assistant to support daily front desk and administr...
Location
Location
United States , Hollister
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in reception, office support, or customer-facing administrative work is preferred, but entry-level candidates will be considered
  • Strong customer service skills with the ability to communicate clearly and effectively in person and by phone
  • Good organizational skills and attention to detail when managing documents, applications, and routine office tasks
  • Comfortable handling inbound calls and balancing multiple responsibilities in a low-volume front desk setting
  • Basic proficiency with Microsoft Office and standard office equipment
  • Ability to perform scanning, filing, and other clerical duties accurately and efficiently
  • Detail-oriented presentation and willingness to follow a business casual dress code
  • Dependable attendance and the ability to work effectively in an onsite office environment in California
Job Responsibility
Job Responsibility
  • Welcome visitors at the front desk and provide courteous assistance in a well-organized office environment
  • Answer incoming calls, respond to general questions, and direct inquiries to the appropriate team members when needed
  • Assist with tenant-related questions by providing accurate information and escalating issues when appropriate
  • Receive and organize applications, ensuring documents are properly collected and routed for review
  • Scan, file, and maintain office records to support efficient day-to-day administrative operations
  • Perform general clerical tasks such as data entry, document handling, and routine office support activities
  • Help maintain orderly front desk coverage during business hours from Monday through Friday
  • Use Microsoft Office tools to prepare, update, and manage basic administrative documents and records
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Assistant

We are looking for a dependable Bilingual Spanish Office Assistant to support da...
Location
Location
United States , Bronx
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an office support, reception, or administrative role
  • Bilingual Spanish is required for effective communication with residents and visitors
  • Proven ability to handle inbound calls and respond to questions with professionalism and accuracy
  • Experience with filing, scanning, copying, and other day-to-day clerical functions
  • Working knowledge of Microsoft Office, including Word, Excel, and Outlook
  • Strong organizational skills with attention to detail when managing documents and paperwork
  • Ability to handle multiple tasks in a busy office setting while maintaining a courteous and service-oriented approach
Job Responsibility
Job Responsibility
  • Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately
  • Assist residents with questions related to office services, documents, and routine requests in both English and Spanish
  • Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed
  • Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time
  • Prepare, copy, scan, and distribute documents to support daily administrative operations
  • Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage
  • Perform general clerical tasks such as data entry, document handling, and administrative follow-up
  • Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Assistant

We are seeking a detail-oriented and organized Office Assistant to support daily...
Location
Location
United States , Hyattsville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • 1–2 years of office or administrative experience
  • Strong organizational and multitasking skills
  • Proficiency in Microsoft Office and office equipment
Job Responsibility
Job Responsibility
  • Answer phones, greet visitors, and direct inquiries appropriately
  • Maintain office supplies and assist with purchasing and vendor coordination
  • Support document preparation, filing, and data entry tasks
  • Assist staff with scheduling and administrative projects
  • Handle incoming and outgoing correspondence
Read More
Arrow Right