Office Assistant Job at Helzberg Diamonds (Glendale)

New

Office Assistant

We are looking for an Office Assistant to support daily workplace operations. Th...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, front desk, receptionist, or administrative role
Strong verbal and written communication skills, including clear email correspondence and in-person interaction
Comfortable handling deliveries, visitor support, catering coordination, and general back-office tasks
Ability to use basic office equipment and standard workplace technology with confidence
Strong organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
Customer-service mindset with a dependable and detail-oriented presence
Capable of supporting onsite logistics for events, restocking needs, and day-to-day office operations

Job Responsibility

Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach
Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere
Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup
Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups
Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office
Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents
Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication
Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects
Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, receptionist, clerical, or mail handling role
Strong customer service skills with the ability to communicate effectively in person and in writing
Reliable attendance and punctuality, with the ability to manage responsibilities independently
Comfortable handling administrative tasks that require attention to detail and accurate documentation
Working knowledge of Google Apps and general office software
Ability to lift and move standard mail or office packages as needed
Detail-oriented appearance and willingness to follow a business casual dress code

Job Responsibility

Manage incoming and outgoing mail, including sorting deliveries, preparing items for shipment, and coordinating routine carrier drop-offs
Provide courteous front-line support by assisting visitors and responding to general questions in a helpful and attentive manner
Maintain clear and organized records of communications, deliveries, and office-related correspondence
Perform a variety of clerical tasks such as filing, data entry, document preparation, and general administrative support
Monitor office activity throughout the day and help ensure the workspace remains organized and ready for daily business needs
Communicate with property or building contacts as needed regarding routine office logistics and operational matters
Support shipping and mailing processes by helping track packages and confirming timely dispatch of materials

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Office Assistant

We are seeking a detail-oriented Office Assistant to support daily administrativ...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of office or administrative experience
Strong organizational skills
Microsoft Office proficiency

Job Responsibility

Answer phones and greet visitors
Manage mail, supplies, and office organization
Assist with data entry and document preparation
Support scheduling and general office needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Office Assistant

We are seeking a detail-oriented Office Assistant to support daily administrativ...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of office or administrative experience
Strong organizational skills
Microsoft Office proficiency

Job Responsibility

Answer phones and greet visitors
Manage mail, supplies, and office organization
Assist with data entry and document preparation
Support scheduling and general office needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Office Assistant

We are looking for a dependable Office Assistant to join a busy team in Californ...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, office coordination, or a similar business support role is preferred
Familiarity with employee onboarding, offboarding, and general office administration is strongly desired
Proficiency with Microsoft Office applications is required
Experience with dispatch-related support or operational coordination is helpful, though not mandatory
Background supporting insurance renewals, particularly auto-related renewals, is an advantage
Strong organizational skills with close attention to detail and accuracy in paperwork
Ability to manage several tasks at once, respond well to shifting demands, and remain dependable under pressure
Clear communication skills and a collaborative approach to working with office teams and drivers

Job Responsibility

Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization
Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete
Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs
Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy
Assist with administrative work tied to bids, documentation requests, and internal follow-up activities
Support driver-related compliance and documentation processes while partnering with office staff across multiple functions
Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion
Scan, organize, and file business documents to maintain accessible and accurate office records
Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

About the Role: We’re looking for a reliable, kind, and highly organized Persona...

Location

United States , Philadelphia

Salary:

Not provided

Schulson Collective

Expiration Date

July 04, 2026

Requirements

Prior experience in a similar role (personal assistant, household assistant, or executive assistant)
Valid driver’s license and reliable transportation
Strong communication and organizational skills
Comfortable working in-person full-time
Ability to Manage Time Effectively
Proficiency in Multitasking
Strong Problem Solving Skills
Ability to Work Independently
Capacity to Handle Confidential Information
Experience With Calendar Management

Job Responsibility

Manage calendar, appointments, and scheduling
Help organize and maintain email inbox
Coordinate meetings and basic work-related tasks
Run occasional errands (shopping, returns, pickups)
Schedule and manage home services (cleaning, repairs, maintenance)
Help coordinate upkeep of a second home (vendors, cleaning, general oversight)
Handle vehicle-related needs (service, inspections, etc.)
Assist with family-related logistics as needed
Book and manage travel (business and personal)
Occasionally assist with travel planning for others

What we offer

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
401k
Commuter Benefits
Potential Bonuses

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support daily front desk and...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, office assistant, or administrative support role
Strong verbal communication skills with the ability to interact professionally with visitors, staff, and service providers
Ability to manage inbound calls, greet guests, and handle clerical tasks with accuracy and professionalism
Comfortable performing document handling tasks such as scanning, filing, and general administrative support
Proven ability to maintain organized shared spaces and manage multiple responsibilities throughout the day
Basic understanding of office equipment, including copiers and other common workplace devices
Reliable time management skills and the ability to work independently during scheduled weekday coverage
Detail-oriented approach to workplace standards, safety procedures, and visitor recordkeeping

Job Responsibility

Welcome guests courteously, provide clear safety and site information, and ensure each visitor is properly signed in and issued the appropriate badge
Manage front desk coverage during regular weekday business hours while maintaining an orderly reception workspace and following desk organization standards
Monitor expected arrivals, coordinate with internal contacts regarding visitor attendance, and direct guests to the appropriate host or meeting location
Oversee meeting rooms throughout the day by straightening furniture, removing leftover materials, clearing writing surfaces, and maintaining a presentation-ready appearance
Keep the reception lounge and shared office spaces neat by aligning seating, organizing reading materials, removing waste promptly, and addressing spills or visible issues quickly
Conduct routine inspections of common areas, complete daily facility check records, and escalate building or maintenance concerns to the appropriate support contacts
Handle incoming mail, packages, and office deliveries while assisting with access badge distribution and other front office support tasks as needed
Restock office and copy areas, refill paper and basic supplies at the start of the day, and support upkeep of coffee stations and snack areas
Report equipment malfunctions, cleaning concerns, security incidents, or building system issues promptly and coordinate service requests with the designated facilities contact
Assist with vendor or food delivery arrivals so scheduled workplace services can be set up smoothly and on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Assistant

We are looking for a dependable Office Assistant to support onsite production, p...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting office, print production, mailroom, or clerical operations in a detail-focused environment
Ability to handle document scanning, filing, shipping coordination, and other administrative support tasks with strong attention to detail
Working knowledge of printing projects, digital print equipment, and finishing processes
Familiarity with Adobe Photoshop or similar design software used to prepare and edit production materials
Strong organizational skills with the ability to manage multiple requests and meet deadlines in an onsite setting
Comfortable lifting, packing, and moving materials related to mail, printed pieces, and office shipments
Effective communication skills and the ability to collaborate with internal stakeholders to deliver high-quality service

Job Responsibility

Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule
Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization
Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures
Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed
Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts
Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance
Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins
Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution
Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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