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We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.
Job Responsibility:
Perform general office duties, including answering telephones, photocopying, filing, and faxing
Greet and assist visitors, vendors and clients
Maintain office supply inventory and place orders when necessary
Manage outbound and inbound mail
Responsible for preparing and sending invoices and receipts
Assist in scheduling and coordinating meetings, interviews, events and other similar activities
Create, edit, and update spreadsheets and documents as needed
Perform data entry and reporting tasks
Support staff and executives with general operational tasks
Requirements:
High school diploma or associate’s degree
Experience as an office assistant or in a related field
Ability to write clearly and help with word processing when necessary
Warm personality with strong communication skills
Excellent ability to organize and coordinate tasks
proficiency in Microsoft Office applications
Experience with administrative and clerical procedures
Ability to work on multiple tasks simultaneously and manage time efficiently
Detail-oriented and comfortable working in a fast-paced office environment
Excellent verbal and written communication skills
Strong customer service and interpersonal skills
What we offer:
medical, vision, dental, and life and disability insurance