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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, Saint Paul · Job Posted June 15, 2026
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Job Description

We are looking for a dependable Office Assistant to support daily administrative and workplace operations for a Contract position based in St. Paul, Minnesota. This role helps create an organized, efficient office environment by coordinating supplies, workspace readiness, meeting support, and facility needs. The ideal candidate is proactive, service-oriented, and comfortable handling a mix of clerical tasks, front-office support, and vendor coordination.

Job Responsibility

  • Manage daily office support activities, including stocking refreshments, organizing supplies, distributing product samples, and assisting with general administrative tasks
  • Conduct routine checks of office and building areas, arrange maintenance when needed, and follow through on workplace issues to help maintain a safe and functional environment
  • Prepare desks and common areas for employees and visitors, and assist with access badges or related workplace entry needs
  • Coordinate meeting spaces by handling room reservations, arranging shared office resources, and providing basic audio-visual support for events and internal gatherings
  • Track inventory for office, meeting, and event materials, and work with vendors to place orders and ensure items are replenished on time
  • Provide front-desk and clerical support by answering inbound calls, assisting visitors, scanning documents, and completing administrative filing or recordkeeping tasks
  • Support online store operations as needed, which may include processing orders, monitoring stock levels, preparing shipments, and responding to customer inquiries after training is completed

Requirements

  • Experience in office support, receptionist, or administrative roles in a detail-focused environment
  • Ability to answer inbound calls, greet visitors, and provide dependable front-office assistance
  • Proficiency with clerical tasks such as scanning documents, filing, record maintenance, and general administrative support
  • Strong organizational skills with the ability to manage supplies, schedules, and multiple day-to-day requests
  • Comfortable coordinating with vendors, building contacts, and internal staff to resolve office-related needs
  • Ability to use basic office technology, including scanning equipment and standard workplace software
  • Strong communication skills and a customer-focused approach when assisting employees, visitors, and external contacts

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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