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Robert Half Logo Robert Half · Office Administration

Office Assistant

United States, San Mateo Contract work · Job Posted June 04, 2026
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Job Description

We are looking for a dependable Office Assistant to support daily administrative and front desk operations for a Financial Services team. This Long-term Contract position offers a flexible schedule of 10-15 hours per week and can be performed onsite or remotely based on business needs. The ideal candidate will bring strong organizational skills, clear phone communication, and the ability to keep routine office tasks moving efficiently.

Job Responsibility

  • Manage incoming calls, direct inquiries appropriately, and provide an attentive first point of contact for clients and business partners
  • Coordinate scheduling activities by arranging appointments, confirming availability, and updating calendars as needed
  • Digitize and organize paperwork by scanning documents and maintaining accurate electronic records
  • Perform a range of administrative support tasks, including filing, data entry, and other general clerical work
  • Prepare and process light documentation to help maintain orderly day-to-day office operations
  • Follow up on open business cases to gather updates, track progress, and support timely resolution
  • Assist with reception-related duties to ensure smooth communication and office coverage during assigned hours

Requirements

  • At least 2 years of experience in an office support, administrative, or receptionist-focused role
  • Ability to handle inbound phone calls with professionalism, courtesy, and clear communication
  • Experience completing clerical assignments with strong attention to detail and accuracy
  • Proficiency in scanning, filing, and organizing business documents in both physical and digital formats
  • Strong time management skills with the ability to work effectively in a part-time, flexible schedule
  • Comfortable coordinating appointments and following through on routine administrative tasks independently
  • Ability to work onsite or remotely while maintaining responsiveness and dependable performance

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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